ARTICLES OF INCORPORATION
Proposed Approval Procedure
GIAC Bylaws provide that both the notice to Members and the voting by Members can be conducted electronically. In the absence of electronic ballots, voting by Members in between Annual Meetings would normally take place at a Special Membership Meeting called by the President or Directors. I propose that we conduct the Membership voting in accordance with the bylaw provisions for voting at Special Membership Meetings, either in lieu of or in conjunction with a special meeting.
Specifically, I'm proposing the following procedural steps:
[Considerations for this part of the proposal: With electronic balloting we might get more participation than with a meeting alone; but, we might also confuse some people with the first electronic ballot they have ever seen from GIAC. Later, perhaps we can ask the Membership if they would prefer to vote online or at a meeting.]
Completing all the proposed steps of this procedure would require 40 days at minimum, ending at the October 13th Board Meeting. To accomplish that, allowing the standard 7-day voting deadline on this procedures proposal and an extended 10-day voting deadline on the Articles proposal, only 4 slack days would be available to work out any differences the Board might have on approving the Articles.
If we go beyond the next monthly meeting completing the Board voting, the Membership voting won't be finished until November 10th (unless we schedule a separate special meeting in between monthly meetings, which I think most of us could do without).
Only after this entire process is completed can the amended Articles of Incorporation document be submitted to the State of Maryland for acceptance [a process of unknown duration]. And only after that approval is obtained can the tax-exemption application be filed with the IRS, followed by another unknown waiting period for final approval.
Now, after seven long years of futility, are you motivated to get this truck rolling? Better jump on board before I run out of gas! :)
Chair, Legal Committee
P.S. Note that I changed the webpage name to "web ballot" to distinguish it from voting by e-mail, which we may still do for urgent or less formal issues.