Each member in good standing must sign the Annual Meeting Register (voting list) in order to receive a ballot (voting card).
One and only one ballot will be issued for each membership account.
For household accounts, any one of the listed individuals associated with the account may register and receive the ballot.
Membership voting on proposals will be conducted by raised ballots.
When called by the [Vice-]President, Members will signify YES or NO votes on each proposal issue by holding up voting cards to be counted by the Secretary.
Membership voting on Director candidates will be conducted by secret ballot.
Members will signify APPROVAL votes for candidates (whether nominated or write-in) by writing each candidate's name (or initials) on the reverse side of the voting card.
The maximum number of votes entered on each voting card cannot exceed the number of vacant Director seats to be filled (as of this writing: eight).
Voting cards displaying more than the allowed number of votes will be disqualified.
Members who cannot attend the Annual Meeting may submit an absentee ballot indicating the member's vote for each proposal and each nominee described in this bulletin (or write-in candidate), to the [Vice-]President, via e-mail only, before the day of the meeting.
Absentee ballots must be electronically mailed to the [Vice-]President no later than 5:00pm on June 6, 2005, and will be authenticated by the source e-mail address.
Hardcopy absentee ballots and proxy votes will not be accepted.
The [Vice-]President will acknowledge receipt by e-mail of each absentee ballot received before the deadline date and time and will convey a printed copy of each authenticated e-mail ballot to the Secretary to be given over, in turn, to the volunteers who will tally the vote.