Each member in good standing must sign the Annual Meeting register (voting list) in order to receive a ballot.
One and only one ballot will be issued for each membership account.
For household accounts, any one of the listed individuals associated with the account may sign and receive the ballot.
Accompanying and clarifying the ballot, a separate sheet will contain the same detailed explanations of the proposed issues as are found in the various pages of this bulletin.
The ballot will contain two sections, Proposals and Candidates.
Each of the proposals to change the Articles of Incorporation and Bylaws of the Cooperative will be listed, with spaces provided to mark YES (approval) or NO (disapproval) for each proposal.
Each of the nominees for Director will be listed, with a space provided to mark a vote of approval for each nominee.
Spaces will also be provided to write in the names of any nominees who did not register before the meeting, or the name of any other qualified candidate.
No more votes for Director should be marked than the number of vacant Director seats (as of this writing: five).
If more than the maximum number of allowed votes for Director are marked, the ballot will be disqualified with respect to the election of Directors.
Members who cannot attend the Annual Meeting may submit an absentee ballot, conforming to the description above and indicating the member's vote for each proposal and each nominee described in this bulletin, to the President, via e-mail only, before the day of the meeting.
Absentee ballots must be electronically mailed to the President no later than 5:00pm on June 8, 1998, and will be authenticated by the source e-mail address.
Hardcopy absentee ballots and proxy votes will not be accepted.
The President will acknowledge receipt by e-mail of each absentee ballot received before the deadline date and time and will convey a printed copy of each authenticated e-mail ballot to the Secretary to be given over, in turn, to the volunteers who will tally the vote.