The meeting was held in the conference room at the Greenbelt Police Station, beginning at 7:03pm.
Account Summary - June 1, 2000
The Audit Committee will meet on July 20th and will need a Director to attend. A job credit of $10.00 will be given to the committee chairman in each month the committee meets and a progress report is submitted to the Board meeting.
At its next scheduled meeting, the ISP Committee will go over the problems outstanding with Chesapeake.
Motions were made, seconded and carried that the ISP Committee become a standing committee and that the committee chair receive the job credit available to other standing committee chairs. Neil McLeod will look into the bylaw changes required to effect the change.
The Legal Committee will meet this month to continue dedrafting the Articles of Incorporation.
Neil McLeod had previously distributed to the Officers (via /giac/offline) a WordPerfect document detailing his portions of the Annual Report. Officers were asked to forward their portions to be consolidated into the final report.
Notification to Committee Chairs
Neil reminded the Officers to notify committee chairs regarding new policy provisions for incentives (job credits) and accountabilities (monthly meetings and written progress reports). To ensure proper application of job credits and avoidance of misunderstandings, it should always be clearly understood between the committee principals and the Treasurer which individual(s) on each standing committee are designated to bear accountability and earn the job credit, currently:
Also, details of the new provisions, as well as any tracking procedures or mechanisms involved (reminiscent of the defunct VIP program), should be documented on the GIAC website for general reference.
- Audit Committee - Carol Gordon (acting chair)
- ISP Committee - Doug Love (acting chair)
- Legal Committee - Doug Caprette (chair)
- Membership Committee - N/A
Notification of Vacancies
Neil also reminded the Officers to continue by all means possible (e-mail / bulletin / newspaper) to seek candidates to fill important vacancies, currently:
- Directors (3)
- Assistant(s) to the Vice President
- Understudy for the System Administrator
- Understudy for the Community Webmaster
- Delegate Webmasters
Doug Love expressed interest in both of the technical understudy roles, but was unclear how much time he could spend in consideration of his employment and his GIAC committee roles.
It was noted that the current overload of duties within the Vice President role would be somewhat alleviated by a substitution (as now proposed) of any Director to serve on the Audit Committee instead of the Vice President specifically.
A previously tabled motion, to decrease the number of Directors from nine to seven, remained tabled.
Voice Mail Duty Roster:
Gilbert Lee will establish and forward a new duty roster schedule to Neil McLeod to be posted online.
Mary Camp reported that the class on June 28 will be "Custom Forms in Word & WordPerfect - Part 2", to be held in the Senior Gallery of the Community Center.
The July class meeting will be "Class Planning Open House". Mary proposed a series of three website development classes, starting in September, with publicity for the classes beginning in August. Doug Love has offered to teach these classes.
Peggy Bates suggested the acquisition of a fireproof box for GIAC permanent records (but no motion was offered).
Procedures & Documentation:
The Officers will meet next week to discuss procedure documentation and administration.
Mary Camp will forward to the Secretary a list of all those attending classes to prompt GIAC recruiting activity.
It was suggested that GIAC post flyers on bulletin boards at libraries, grocery stores, etc., in College Park, Berwyn Heights and Riverdale.
- Labor Day Festival: It was suggested that GIAC participate in the Labor Day parade on September 4. Topic was tabled for discussion at a later date.
Peggy Bates moved that Mary Halford be given a check for $50.00 in appreciation for all the work she has done on GIAC's financial and tax records. The motion was seconded and carried.
The next meeting will be held at 7:00pm on Thursday, July 13, in the conference room at the Greenbelt Police Station.
The meeting was adjourned at approximately 9:00pm.
- Notes 6/00 by Norma Van Allen
- Reformatted & edited 7/15/00 by Neil McLeod