GIAC

Monthly Board Meeting

7:00 PM, June 14, 2001

Greenbelt Police Station

MINUTES

Present:

Gilbert Lee, Peggy Bates, Anne Andersen, Mary Camp, Leonie Penney, Doug Love

* Meeting called to order at 7:12 PM

* Agenda / consent items approved

MONTHLY REPORTS

* Secretary (Leonie Penney)

‑ Monthly Board Meeting ‑ April 12, 2001

Unanimous approval of corrected minutes (moved by Peggy, seconded by Gil)

‑ Action Items:

1) Send Neil corrected and approved minutes from April 12 Board Meeting for

posting on web.

2) Check website (activities) for missing minutes from Board Meetings for

period January thru May 2001. Try to locate still missing minutes.

3) Finish minutes of Annual Membership Meeting. Receive all reports

delivered at Annual Meeting.

* Vice President (Mary Camp)

‑ Class Report

See Minutes, Annual Meeting

‑ Action items

‑ Week of July 9: planning meeting for classes

‑ Week of July 16: proposed ISP transition workshop

* Treasurer (Peggy Bates)

‑ Financial reports

See Minutes, Annual Meeting

‑ Expenditures

Unanimously approved to pay:

‑ $ 60 for Chesapeake Online for re‑instating directories erased by accident (moved by

Peg, seconded by Doug).For background see e‑mail exchange.

‑ Set‑up fees one‑month‑charges to Boonet. These will amount to about $ 800,

as recorded in Contract. Gil will ask Boonet for the most recent contract

and for an invoice.

‑ Action items

‑ Send Joyce $ 60 plus July payment for services. The latter before June 30

For details, see relevant e‑mail messages

‑ Purchase of fire proof, 2 drawer, file cabinet

‑ Post financial reports online

* System Administrator (Anne Andersen)

‑ Membership reports

See Minutes, Annual Meeting

‑ Action Items

See Transition under ISP Committee

* ISP Committee (Doug Love)

‑ Meeting reports

See Minutes, Annual Meeting

‑ Transition Report

June 5, 2001: Peggy and Anne met with Boonet's Margaret Zook and Michael

Frodyma. They discussed the responsibilities of each (Boonet and of GIAC)

during the Transition. The results are documented in Boonet's Transition

Notes, which will be posted. This document will guide the Transition. We

will shortly receive educational Transition material for our members.

Transition Calendar:

June 25: deadline for Peggy to send member information to Boonet

July 9 : Boonet sets up membership accounts. Websites are transferred from

Chesaspeake to Boonet. Two parallel operations are maintained,

giving members the opportunity to test Boonet

(www.greenbelt.boo.net)

July 9 ‑ July 25: Members should upload to both sites July 19: Training session for Anne, Peggy and Gil at Boonet

July 24: GIAC sends request for domain transfer to Network Solutions

(keeper of domains

July 25: Boonet now is greenbelt.com

July 31: Members do final download from Chesaspeake

‑ Action items

Transition:

Anne will send out a Survey, asking a.o. for Operating Systems used by

members. Results will help in designing ISP Transition Workshop during week

of July 16

Next Board Meeting on Transition: Monday, June 18

* Legal Committee (Neil McLeod)

‑ Status: See Minutes Annual Meeting

‑ Action items

‑ Draft Articles of Incorporation changes

‑ Draft related bylaw changes

‑ Posting, review & approval of drafts

‑ Draft work in progress

‑ Next meeting will be setup by Neil

* Audit Committee

‑ No activity in May

* Miscellaneous (Open)

‑ Action Item

OLD BUSINESS

13 Procedures & documentation (Officers)

‑ Officers' meeting ‑ November

Web Page responsiblities

Anne Andersen

FTP Security: www.greenbelt.com/giac/security/ftp.htm

RFP: www.greenbelt.com/giac/rfp/index.htm

Mary Camp

Greenbelt.com index page: www.greenbelt.com/index.htm,

Classes: www.greenbelt.com/giac/classes.htm

Jim Bates

Community Calender: www.greenbelt.com/cal/index.htm

Peggy Bates

Welcome to GIAC: www.greenbelt.com/giac/index.htm

Gilbert Lee

Monthly agenda:

www.greenbelt.com/giac/meetings/agenda.htm

Others:

About Our WebSite: www.greenbelt.com/gcom/aboutws.htm

Community Directory: www.greenbelt.com/dir/index.htm

‑ Action items

‑

‑ Next meeting ?

14. Activity planning (Mary Camp)

NEW BUSINESS

* Prepayment Joyce

See Monthly Report ‑ Treasurer above

* Jobcredits

‑ The following motion, moved by Peggy and seconded by Gilbert, was approved

unanimously: "Webmaster position be categorized as a primary position and be

awarded with a $ 15.‑ jobcredit each month"

‑ The following motion, moved by Gilbert and seconded by Peggy was approved by

Gilbert, Peggy, Anne, Mary and Leonie, with Doug abstaining:

"Service Donation pool to be used to collect jobcredits not used for ISP service"

* Motions adopted during Annual Membership Meeting:

‑ August 2, Board Meeting to discuss the two motions, taken during the annual

meeting: (1) development of an expenditure plan that addresses our resources

needs and (2) determination of a donations policy for GIAC to propose to the

memberhip

* Costs of *Annual Meeting Refreshments

Peggy moved and Doug seconded to reimburse Ellen Lee the $ 101.40 spent on the

purchase of refreshments for the Annual Meeting. Unanimously approved.

* Next general Board Meeting:

July 12, 2001

Respectfully submitted,

Leonie Penney, Secretary