GIAC Monthly Board Meeting MINUTES
May 9, 2002
Greenbelt Police Station
Present:
Board members: Gilbert Lee, Mary Camp, Peggy Bates, Doug Love, Leonie Penney
=== PRELIMINARIES ===
1. Call to order promptly at 7:11 PM
2. Additional Issues to Agenda
- Removal of inactive directors
- Premiums (VP report)
3. Approval of Agenda
Moved - Approve agenda as amended, Peggy Bates, seconded - Doug Love: unanimous approval
=== Monthly Reports ===
4. Secretary report (Leonie Penney)
Review of month Minutes: Some minor typographical changes suggested and
incorporated.
Moved to approve minutes as amended - Peggy: Gil Seconded.
5. Vice President report (Mary Camp)
Classes
- Friday April 19th at the Senior Classroom 7-8:30 Basics of Computer
Viruses
o ~ 8 people came
- "Ask the experts" class Thursday May 23rd in the senior
classroom:
o Peggy, Gil, Doug, Mary
- We have a volunteer (Matt Elliot) wants to teach a class on Data
Compression. June Class
- July - Class Planning Session
- August - Buying a computer
Laptop report
- Laptop Computer was ordered on May 9th.
- Should we insure the computer? Leonie Penney will check with Jim
Cassels about insurance for assets covering $3,000 to Six Thousand $
- Need to buy for the computer:
o Norton System Works Professional 2002
o Word Perfect
Audit Committee Status (Doug Love)
- Audit is complete
- No changes to the books required
- Gil started the report today. Will send in both Word Perfect and Word
to Board by Sunday May 12th.
6. Treasurer report (Peggy Bates)
Financial report
- Net income for April: $169.18. Net income for 2002 so far: $581.92
- Does not include interest income - Needs to be added to the books for
last year
Membership report
- We have 98 members and 63 connection accounts.
- Nancy Revis has resigned.
7. System Administrator report
Peggy will put out a call for a volunteer to prepare and coordinate a customer
satisfaction survey.
Want to set up a meeting with BooNet to cover outstanding reporting issues &
connection problems & webmail
8. President report (Gilbert Lee)
Reserved Meeting Room for monthly meetings.
9. Special Projects
Annual Meeting - We went over the Annual Meeting Preparation checklist,
set up Meeting on May 20th to prepare the agenda and to prepare the membership mailing.
Annual Meeting Action Items:
Gil Reserved Wednesday June 5th in the Dining Room
This year Doug Love, Mary Camp and Peggy Bates are up for re-election.
Mary Sent an Annual meeting message to the membership
regarding nominees for Directors.
Postcards are printed and stamped will be put in the mail tonight
Peggy Find Minutes and Actions Items from last year's
annual meeting and send around.
Gil Check out the trophy store.
Gil Modify Agenda & Send to Peggy to be Posted
Schedule for Ads and Notices
Ad in News Review for the May 23rd issue (if
not too costly): Leonie
Community Calendar notice in News Review for
May 30th issue: Mary
Send notice to Webman immediately: Mary
Greenbelt City Cable Channel B71: Mary will
email
Move - Approve $120.00 for refreshments for Annual meeting (Peggy Bates), Mary - seconded,
passed unanimously.
Meet on Monday May 20th to finalize the Annual Meeting Preparation
New Web Mail Software
Jim Bates will look into setting up the Web-Mail professional version to include mailboxes
etc. After he gets Linux up and running on his own computer.
GIAC Application Form on the Web
Anne Andersen was going to work on an application form for GIAC. Haven't heard from her.
Logo
- Peggy will call Maureen Gaffney about promotional products to see if
she can join us for the next meeting.
- Mary brought the a catalog with products we could put our logo on.
Will send the website info to the board members
10. Legal Committee report
Status of tax-exemption initiative:
Doug is trying to put together the application for GIAC for 501c
status.
Doug will make a copy of the 501c application from
the Astronomy club and give to Peggy so she can gather the financial information needed
for our application.
Status of Articles of Incorporation update
Each monthly meeting we will review part of the Articles of Incorporation so we can get
through them to further the tax exempt status initiative.
Reviewed Articles I and II in the Draft. There are minor typographical errors that Gil Lee
will fix. Peggy Bates moved we accept the first two as amended. Doug Love seconded -
carried unanimously.
11. Voice Mail Duties (301-419-8044)
Peggy: May 5 - May 11
Gil: May 12 - May 18
Doug: May 19 - May 25
Mary: May 26 - Jun 1
Leonie: Jun 2 - Jun 8
Peggy: Jun 9 - Jun 15
12. Additional Issues:
Removal of Non-active directors.
Anne Andersen has missed three consecutive meetings with no notice. Gil
will call Anne and put her on notice that she is on probation as a director.
There were Action item from last years annual meeting that are still
pending: Peggy will find the minutes and report on what the Items from last year were. We
will go over them at the 20th
13. Closed meeting at 9:10 pm.
Summary of Action Items:
Leonie Ask Jim Cassels about insurance for CO-Operative
Gil Send Audit Report to Board
Peggy Write check to Gil for Rubber Stamp
Mary Buy Norton System Works Professional 2002, Word Perfect
Mary Give Receipt to Peggy for Supplies
Peggy Put out a call for a volunteer to prepare and coordinate a
customer satisfaction survey.
Peggy Set up a meeting with BooNet to cover outstanding reporting
issues. (Probably in June)
Gil Modify Annual Meeting Agenda & Send to Peggy to be Posted (High
Priority)
Leonie Determine cost of an Ad for News Review and report on Monday 20th
Mary Will send the promotional goods website info to the board members
Gil Call Anne and put her on notice that she is on probation as a
director.
Peggy Send jpeg logo to Mary
Peggy Call Maureen Gaffney about promotional items for GIAC.
Gil Order the Plaque
Annual Meeting Action Items:
All Meeting on May 20th at Peggy's house - 7:30 PM for work on the
Annual Meeting and the Ask the experts class
Peggy Find Minutes and Actions Items from last year's annual meeting and
send around.