Monthly Board Meeting
August 8, 2002. Greenbelt Police Station
Board members: Peggy Bates, Mary Camp, Alexander Barnes, Leonie Penney, Anne Andersen (came later)
=== PRELIMINARIES ===
1. Call to order at 7:10 PM
2. Additional Issues to Agenda
- Request for assistance from News Review Volunteer Sujata
3. Approval of Agenda
Moved - approve agenda as amended, Peggy Bates; seconded, Mary Camp: unanimous approval
=== Monthly Reports ===
4. Secretary report (Leonie Penney)
Leonie handed out the minutes of the July 11 Board Meeting.
Moved - approve corrected minutes, Peggy Bates, seconded Mary Camp: unanimous approval
5. The status of the July 11 Action items were reviewed.
One of these items referred to the transmission of minutes to Neil for posting on the web. But
Neil no longer does this. Fortunately, Alexander volunteered to take over this duty. The
relevant current action item (see 13 below) reflect this change.
Also: the old action item regarding informing the membership on the IE security issue: this
issue has been overcome by events.
Twelve other items were carried over, some with updated wording (see under 13. below)
6 Vice President report (Mary Camp) Classes (all are taking place at the Community Center, and all are given by Mary)
- The July 24 class "Alternatives to MicroSoft products" and the August 8 class "How to Buy a
Computer" were well attended.
- September: Mary not available
- October ?: "File Management"
- November, "How to Buy a Computer"
Audit Committee Status
- Mary will finish Review of Audit Report (only grammatical errors have to be corrected),
sign and pass on to Doug.
Mary will not be able to attend the next Board Meeting.
7. Treasurer report (Peggy Bates)
-Net income for July: $65.99 Net income for 2002 so far: $469.15
-We have 100 members and 63 connection accounts.
-Marianne Olah discontinued her membership
8. System Administrator report (Peggy Bates)
The virus protection an/or spam blocking problems still have to be addressed by BooNet. . BoonNet is planning on a merger, which will influence the solution of these problems. Peggy will keep up our contact with them. Alexander has taken over the function of posting our Minutes on our site.
9. Legal Committee (Gilbert Lee)
Gil e-mailed articles 1 and 2 of the Articles of Incorporation (the old and amended new versions).
On October 3, at 7 PM, (Thursday night) the directors will meet at Peggys house to finish reviewing and approving the amendments.
10. Special Projects
a) New Web Mail Software
BooNet may be changing their package. Jim Bates has been experimenting. Alexander will be involved.
b) GIAC web application
Anne reported no progress this month.
Doug offered to assist.
c) Labor Day Festival
Mary will send a request for Labor Day volunteers for both the Parade and the Booth to our membership.
Doug will help (as usual) to set up and tear down the Booth.
August 22, 7:30 p.m.: Labor Day planning meeting at Peggys house.
11. Voice Mail Duties (301-419-8044)
Mary: Aug 4 - Aug 10
Doug: Aug 11 - Aug 17
Leonie: Aug 18 - Aug 24
Gil: Aug 25 - Aug 31
Anne: Sep 1 - Sep 7
Alexander: Sep 8 - Sep 14
Peggy: Sep 15 - Sep 21
Gil: Sep 22 - Sep 28
12. Additional Issues
- Insurance: Peggy called Dan Corrigan, gave him the info he needed. He would call her back,
but never did. Leonie will "prod" him by telephone.
- Sujata Deb Roy, a volunteer with the News Review, needs help accessing FTP. Peggy will help.
13. Action Items:
Carried over from last Board meeting:
Anne: Work on GIAC web-application
Gil: e-mail next amended article to the board members for review
Leonie: Send May 9 and June 13 minutes to Alexander for posting
Leonie: Prod Corrigan to call Peggy
Mary: Send request for volunteers on Labor Day Booth and Parade to members
Mary: Give Receipt to Peggy for Supplies and Software
Mary: Finish review of and sign Audit Report, pass on to Doug
Mary: ) Test e-mail links for officers on web page firstname.lastname@example.org
Peggy: ) mailto:GIAC@greenbelt.com>
Peggy: Put out a call for a volunteer to prepare and coordinate a customer satisfaction survey
Peggy: Call Maureen Gaffney about promotional items for GIAC
Peggy: Update accounting for Instructor Credits
Peggy: Contact Boonet again re virus and spam programs (planning on merging)
New action items
Everybody: review Articles of Incorporation, send comments to Gil
Mary: 3-4 membership kits for Board members(give at Labor Day Festival or Board Meeting)
Peggy: have BooNet set up right-permission for Alexander
13. Closed meeting at 8:20 pm.