GIAC Monthly Board Meeting Minutes - July 10, 2003

Location: Community Center, Dining Room 2

Board members present: Barnes, Bates, Camp, James, Love, McLeod

1.  Call to order: 7:08 PM.

2.  Welcome to VIPs: Mike Frodyma from boo.net.

3.  Select alternate secretary:  Ed James was acting secretary.

4.  Additional issues:  Barnes was allowed to proxy for Penney.

5.  Approval of agenda:  Minor order changes, agenda approved.

6.  Endymion problem:  Deferred to "Additional issues".

7.  Spam issue discussion:  Mike Frodyma and Neil McLeod gave spam issue
    presentations.  Boo.net is upgrading their spam software on an ISP
    level; GIAC will research solutions on a user level.

    Motion: "A committee will be formed to address the spam issues and
            come up with a methodology to reduce the spam email delivered
            to our users and present the proposal to the Board by the
            September Board Meeting."

            Moved: Bates;  Seconded: Love;  Unanimously approved.

    Neil McLeod will chair the committee.

7.5 Treasurer report - Bates: Financial report was presented.  Membership
    decreased by 1 member.  Bates resigned as a Director due to family
    responsibilities, but will maintain Treasurer responsibilities.

8.  Secretary report - Love:  The minutes for the Annual Board
    meeting of 03 JUN 2003 were approved.

9.  Action items from last month:  None - the regular monthly meeting
    was not held in June.

10. Vice President report - Camp:  A class on "How to buy a computer"
    will be given on Friday, 25 JUL 2003.

11. (Moved to item 7.5).

12. System Administrator report - Lee: No report.

13. Legal Committee  -  Love: No report.

14. Special projects
    A - New Web Mail software - ongoing process.
    B - GIAC Web Application - online registration should be setup.
    C - WiFi: Ed James is collecting info on WiFi systems and local users.

15. Voice mail roster
       Jul 06 - Jul 12 Peggy Bates
       Jul 13 - Jul 19 Ed James
       Jul 20 - Jul 26 Gil Lee
       Jul 27 - Aug 02 Doug Love
       Aug 03 - Aug 09 Mary Camp
       Aug 10 - Aug 16 Leonie Penney
       Aug 17 - Aug 23 Neil McLeod
       Aug 24 - Aug 30 Alexander Barnes
       Aug 31 - Sep 06 Ed James

16. Additional issues
    A - Charitable contributions - moved to next month.
    B - Mishkan Torah - site not being updated currently, needs
        expertise in Hebrew.
    C - Altering website - need to write down procedures for
        updating the GIAC website.
    D - Grotke - refund done.
    E - Web-only rates - needs discussion.
    F - Endymion problem - Endymion is being replaced.

17. Review action items from today's meeting
    A - Spam committee will meet as proposed.
    B - Notify members about the June promotion discount.
    C - Still making progress on getting a projector.
    D - WiFi committee should be started.

18. Close meeting - Done.


Ed James, Acting Secretary