Monthly Board Meeting
September 11, 2003. Police Station
Present: Board members: Douglas Love (Chair), Alexander Barnes, Mary Camp, Neil McLeod, Ed James,
and Leonie Penney
=== PRELIMINARIES ===
1. Call to order at 7:07 PM
2. Additional Issues to Agenda
Under 13A.. Animal Rescue
Under 13B. Laptop
Under 13C. Logo
3. Approval of Agenda
Expanded Agenda was unanimously approved.
=== Monthly Reports ===
4. Secretary report (Leonie Penney)
Leonie handed out the minutes of the August 14, 2003 Board Meeting.
The minutes were unanimously approved.
5. Action items from last month (suggestions from the floor)::
A. Ruth Kastner’s request.
Her request to remove the “God bless America” sentence from the Community web site was denied.
Vote: 2 in favor of request, 3 against, 1 abstention.
B. Promotional Discount e-mail to all members (Doug Love)
Not yet done
C. Labor Day Info Table recap (Mary Camp)
See Vice President report
D. The SPAM committee report (Neil McLeod)
The report is posted on Greenbelt.com/giac/reports/spam
See that website for details.
E. Handling of August Minutes (Doug Love)
F. Request for Sept. Meeting in Police Station (Doug Love)
Doug called, Leonie sent required e-mail, and here we are.
6. Vice President report (Mary Camp)
Labor Day Booth
Doug put the phone line up. A total of 6 to 7 members staffed the booth, 5 to 6 membership kits were handed out.
New direction: people move over towards Cable/DSL: no longer interested in GIAC. The future may see only a
hardcore membership. Future Agenda: review Greenbelt.com services offered.
Mary will send a list of Labor Day booth helpers to Doug.
Now being set up for September. Neil volunteered classes which require Internet access. This is technically
difficult: requires telephone line etc. Doug might be able to run a line from the Community Center.
Alexander wondered whether the Art Center could be used. Using the Library has the disadvantage that we have to
be out by 9 p.m. Doug can give a "Basic Introduction to he Internet".
Classes for October or early November: Mary gets space, Doug sets up, Neil teaches
Discussed was the option of finding Office Space. Like using the Conference Room from members who work in
Greenbelt. Make a list of members who work in Greenbelt.
The Committee will be formed in December, so it can start its work in January
7. Treasurer report (Doug Love for Peggy Bates)
Doug handed out Peggy’s statements: Monthly Balance Sheets from Jan. thru August 2003 and for Total; Profit and
Loss statements for the same 8 months and for Total. Total Net Income as of August 31, 2003: $ 536.03
56 connections, 1 E-mail/Webspace only, 1 Webmail only. 97 member.
Tom Jones moved the Art Center Website away from Greenbelt.com.
8. Webmaster Report (Neil McLeod)
Looking for people to write descriptions of Greenbelt neighborhoods, parks, business centers, etc.
No technical experience needed. Webmaster will use the content to build webpages.
Leonie will get list of Home-Association Presidents.
9. System Administrator report (??)
No Report. See below under 12d) New Business: how to find Volunteers.
10. Legal Committee (Doug Love)
Not yet formed. If you get non-taxable status, then you still have to pay City and County Taxes on your
Assets (Personal Property).
11. Old Business
A. New Deal Problems
Alexander talked to Dorian, who is happy.
B. Charitable Contributions (Neil McLeod):
Issue is tabled.
12. New Business
A. Establish Doug as 2nd signatory on bank account.
Doug will go to the Bank and ask for the relevant form. The form then has to be signed by the
B. Remove dead membership accounts.
Doug will ask Peggy to do this.
C. Discuss necessary task assignments.
Leonie handed out printouts of the tasks posted on our Website (GIAC - Organizational Structure:
Board, Directors, Officers, Volunteers, Committees). Everybody will review the tasks listed, with
special attention to tasks that are crucial to ongoing GIAC administrative and technical operations. We
will discuss our findings at the next Board Meeting.
D. Brainstorm how to find volunteers in general and specifically those needed to tackle the still
unassigned crucial tasks.
We will start with an ad in the News Review for 1) a Legal Committee Member 2) a System
Administrator and 3) a Delegate Web Master. Doug will also look whether he can
locate an Intern for one of these functions.
13. Other New Business:
A. Animal Rescue
Doug asked Neil to put request from the Animal Rescue League on our Website.
The virus protection program for the laptop has expired. Mary will contact Peggy to pay for renewal.
Put Quickbooks on the laptop. Get specs for new projector we will buy.
Discussion of this topic was tabled.
14. Voice Mail Roster: Don’t forget to check out GIAC@greenbelt.com !!!
Sep. 14 - Sep. 20 Mary Camp
Sep. 21 - Sep. 27 Doug Love
Sep. 28 - Oct. 04 Alexander Barnes
Oct. 05 - Oct. 11 Ed James
Oct. 12 - Oct. 18 Leonie Penney
Oct. 19 - Oct. 25 Neil McLeod
Note: somebody had lost something during the Labor Day Fair, asked our voice-mail how to retrieve it. Refer them to Patty Brothers.
15. Action Items:
A - Doug Promotional Discount e-mail to all members; get date for class and set up wire,
Attend Legal Committee, Put ad in News Review, look into possibility of an Intern (see 12D)
Put on future Agenda: review GIAC.com services offered
Get necessary forms from Bank to become second signatory on bank account
Ask Peggy to remove dead membership accounts.
B - Mary Send June Minutes and list of Labor Day booth helpers to Doug. Look for space for class
in Community Center and Library, get City’s projector, put article in News Review. Get
specs for new Projector. Update anti-virus contract..
C - Neil Send membership list to Mary, prepare October SPAM class, post Animal Rescue League
info, attend Legal Committee meeting.
D - Ed Set up WiFy access point at home.
E - Leonie e-mail Minutes to Doug, corrected copy to all; get names of Presidents of Greenbelt
F - Everybody Review Task list (see 12 C. above)
?? - Make a list of members who work in Greenbelt (in connection with finding class-space)
15. Meeting Evaluation
* Followed Agenda (good!)
* Try to finish at 9 p.m.
15. Closed meeting at 9:16 pm.
Leonie Penney, Secretary