GIAC

Monthly Board Meeting

December 11, 2003. Police Station

MINUTES

Present: Board members: Douglas Love (Chair), Mary Camp, Neil McLeod, Ed James, Alexander Barnes and Leonie Penney. Member: Peggy Bates.

=== PRELIMINARIES ===

1. Call to order at 7:10 PM

2. Additional Issues to Agenda

None

3. Approval of Agenda

Agenda was unanimously approved.

=== Monthly Reports ===

4. Secretary report (Leonie Penney)

a) Leonie handed out the minutes of the November 13, 2003 Board Meeting.

Correction: we have 97 members..

The amended minutes were unanimously approved, and will be posted.

b) Action item: E-mail minutes to Doug, corrected copy to all.

5. Treasurer’s report (Peggy Bates)

a. Financial Report

Peggy handed out Balance Sheet and Profit and Loss Statements with data thru November and estimates for December. The Profit and Loss Statement showed a November net-Profit of $ 86.20 and for the year an estimated Total Net Income of $ 671.16. If we pay the January ISP bill in December and also pay Mary $ 180.00 for 6 classes, then we will not have a profit in 2003. In January we will pay for a bulb ($ 300) and for an extension cord and surge protector (less than $200).

b. Membership Report

No change from last month.

c. Last month’s action items:

* Mail coupons to members:

Sent envelopes with a coupon-book and an individual account statement. Audit duty is on members. If no response

by February 15, statement o.k.

* Send one more mailing to "dead" members. If no response, transfer Funds to General Fund.

Transferred to next month.

* Get the second signatory from the B.o.A.

See under 7 below.

6. Vice President report (Mary Camp)

a. Classes.

No classes in December, next class not yet determined (problem of inclement weather)

b. Audit Committee

Mary will put a Committee together. Ed volunteered. Mary will ask Gil to join.

c. Action items from last month

* Assist with Mailing. Done

* Send packet to prospective member. Done

* Buy bulb for projector. To be done in January.

* Send Peggy a list of 2003 classes, instructor’s names and what to do with stipend. Done

7. President's Report

Is in the process of setting up a Procedure Committee, to help running our meetings more efficient. Is also working on a Mission Statement. Has contacted some professional friends to assist him.

Last month’s Action Items:

* Promotional Discount e-mail to all members ) To be done

* Send an e-mail to all our members, asking for people with legal training ) next week

* Legal Committee Report.

Met with Clement Lau, who is looking over what we have and what we will need in order to qualify for

501 (c) 3 (tax exempt status). We need copies of our ads in the News Review. We also need a correct paper

for the Agent Change Form and an appropriate Bank Form. Doug and Peggy will get together on the Bank

Form: Doug will set up an appointment. The form will be scanned to the Board members for approval, then

signed by the Secretary.

* Write News Review ad for System Administrator, once Task List for S.A. is complete.

Situation has not changed.

* Possibility of an Intern

- to do what? Not needed for help putting Agenda together: Ed and Alexander volunteered.

We do need an Archival Secretary and Sysman.

Peggy suggested we go to the Membership first: to find volunteers. Get paid help if technical task is

involved.

* Identify who was Secretary on dates of missing Board-meeting Minutes. Done

* High-speed access for GATE and GIAC classes. Not yet done.

New Action Item:

* Discuss Non-Profit Status.

8. System Administrator's report (Peggy Bates and Neil McLeod) (Sysman)

* Mary is not getting cc'c sent to herself, using Endymion. Problem with Engymion.

* Peggy reported on her visit to Boonet. A discussion was held regarding the transition.

No transition will occur without the Board's approval.

* High Speed Access:

-News Review is interested in using City's High Speed Access after hours. The City Manager may have

send a letter regarding this issue to the City.

-GIAC needs High Speed Access for it's classes. Neil will pay for the one-time installation charge.

Neil will send a survey to greenbelt.com users to which extent they are interested in using

High Speed Access.

9. Webmaster's Report (Neil McLeod)

Passed

10. Director’s Report (Ed James)

Action Item: Continues setting up WiFi access point at home.

11. Director’s Report (Alexander Barnes)

Action Item: see under 14 b. below

12. Anyone:

Action Items:

(1) Help Mary with classes

(2) Find in previous Minutes Minimum amount allowed in checking/savings accounts.

Both items skipped.

====Old Business=====

13. Restate Director's Responsibilities, pending Webmaster's review of past Minutes.

No new Information

14. ISP Committee

a Review Greenbelt Services Offered

See under 8 above (System Administrator's Report and the new possibilities resulting from Boonet's

merger with Del Marva). We also went over our various charges.

b Develop and propose new service package(s)

As part of his ongoing survey of GIAC members, Alexander was told by Alan

Turnbull that he had recently acquired a broadband Internet connection that

included e-mail. He was thinking about ending GIAC service because he

couldn't justify the expense. He did say he loved the "Greenbelt.com"

e-address and was very interested in keeping that if the cost could be

reduced significantly. He e-mailed this to Alexander who forwarded that

e-mail to the Board. After discussion the following motion was made by

Alexander, seconded by Ed and amended by Neil:

We provide e-mail only accounts at the same rate that we charge for extra mailboxes, with

the proviso that this is a temporary rate under review

Approved 5-1, Camp opposed.

c Endymion Professional Edition

See 8 above: Del Marva has an enhanced web-mail program available.

General: at this time it does not seem that an ISP Committee is needed.

.

====New Business=====

15. Additional Issues:

None

====Conclusion=====

16. Next Meeting: January 8 at the Police Station

17. Voice Mail Roster: Don’t forget to check out GIAC@greenbelt.com !!!

Dec. 14 - Dec. 20 Doug Love

Dec. 21 - Dec. 27 Ed James

Dec. 28 - Jan. 3 Neil McLeod

Jan. 4 - Jan. 10 Leonie Penney

Jan. 11 - Jan. 17 Alexander Barnes

Jan. 18 - Jan. 24 Mary Camp

18: Action item's from this meeting:

A - Doug: * Promotional Discount e-mail to all members

* Send an e-mail to all our members, asking for people with legal training

* Write ad for System Administrator, once Task List for S.A. is complete.

* will get proper form to change the GIAC Resident Agent with the Maryland Corporation

Commission. Discuss with Clement Lau.

* Continue work on Procedure Committee and Mission Statement

* Discuss Non-Profit Status

- Doug and Peggy: will get the correct second signatory from the B.o.A.. Doug will set up an appointment.

Then scan form, send to Board for approval. Have signed by Secretary.

- Doug and Neil: work on high-speed access for GATE and GIAC classes

B - Mary: Will buy a bulb for not more than $ 350.-

Will ask Gil to join the Audit Committee; finish putting Committee together

Will e-mail all Board members a request for help during a class.

Anybody who wants to help, sends reply to everybody, to prevent duplicate help.

Will e-mail all members announcement of next class.

Will buy Mail Washer Pro for laptop.

C - Neil: will look up the depreciation rules for small businesses (expense and/or depreciate?)

will forward to Mary facts re prospective member Scott Legendre

will continue building a Calendar for 2004

will continue Organization of procedural decisions made during Board Meetings

will continue determination from Boonet what tools are available for managing user

mail space

will write to Network Solutions re Greenbelt.com domain

will survey greenbelt.com users to which extent they are interested in using High

Speed Access.

D - Peggy: Check member responses on accuracy of sent individual account statements.

will send 1 more mailing to “dead” members. If non-responsive, transfer

money to General Fund

will continue discussions with Boonet re unbundling, switch-over, available technical

support and costs.

E - Ed will continue setting up WiFi access point at home

will write up Agenda for January meeting.

F - Leonie E-mail minutes to Doug, corrected copy to all.

G - Alexander continue member priority survey

H - Anybody: *who wants to help Mary in her class will send reply to everybody, to prevent

duplicate help.

*find in previous minutes minimum amount allowed in checking/savings account

19: Tabled/Skipped Items:

Director’s Responsibilities

Webmaster's Report

Action Items involving "Anybody".

20. Meeting Evaluation (Doug Love)

Better than last time

21.Closed meeting at 10:16 pm.

Respectfully submitted,

Leonie Penney, Secretary