GIAC
Monthly Board Meeting
January 8, 2004. Police
Station
MINUTES
Present: Board
members: Douglas Love (Chair), Mary Camp, Neil McLeod, Ed James, Alexander
Barnes and Leonie Penney. Member: Peggy
Bates.
=== PRELIMINARIES
===
1. Call to order
at 7:07 PM
2. Additional
Issues to Agenda
Under item 7 (President, Douglas Love)
add:
* Procedure Committee
* Legal Committee
Under item 15 (Additional Issues) enter:
* News Review
3. Approval of
Agenda
Agenda was unanimously approved.
=== Monthly
Reports ===
4. Secretary
report (Leonie Penney)
a) These
corrections were made to the December 11 Minutes:
* Date of previous Board Meeting was
corrected
* Mary will buy an extension cord and a
surge protector for less than $ 200
* Peggy sent member a coupon-book
* All details regarding Peggy's visit to
Boonet were deleted and replaced by:
Peggy reported on her visit to
Boonet. A discussion was held regarding the transition.
No transition will occur without the
Board's approval
* Under Item 18, Action Items - E - Ed,
was added:
Write up Agenda for January Meeting.
The amended minutes were unanimously
approved, and will be posted.
b) Action item:
E-mail minutes to Doug, corrected copy to all.
5. Treasurer’s
report (Peggy Bates)
a. Financial Report
Peggy handed out Balance Sheet and
Profit and Loss Statements with data for each month from January
through December 2003.. The Profit and Loss Statement showed a Net Income Loss for the year of
$ 128.21. Note that this includes $
180.- Instructors Fees. GIAC owes Mary
money for paper and Neil for
mailing expenses, to be paid in
January. Regarding the Balance Sheet:
note item 350 - Mmeber Donations.
This includes job credits and the logo
fund: the money is earmarked.
b. Membership Report
We lost 3 members, have now 94
members
c. Last month’s Action Items:
* With Doug: get the correct second
signatory from the B.o.A.
Doug has the form that the B.o.A.
wants, at home. It is signed and he
will bring it to the Bank.
This brought up a discussion,
initiated by Alexander, who should have the right to sign checks for GIAC. The
discussion produced this motion:
The following shall have authority
to sign checks for the co-operative: the President,
the Vice President and the Treasurer.
The motion was unanimously approved
Currently
the President is Douglas Love, the Vice President is Mary Camp and the
Treasurer is
Peggy Bates.
* Check member responses on accuracy of
sent individual account statements
So far nobody has protested yet
(deadline February 15).
* Send one more mailing to
"dead" members. If no response, transfer Funds to General Fund.
Brought listing of "dead"
members up-to-date. Will deal with "dead" members (about 1/3 of
membership).
6. Vice President
report (Mary Camp)
a.
Classes.
No classes in January. Next class
not yet determined (problem of inclement weather)
Doug will help with the setting up.
b.
Last month's Action Items
* Bought bulb.
* Postponed buying Mail Washer Pro
till 2004. Will buy it now, and give receipt to Peggy.
* Will buy extension cord and
surge-suppressor, and give receipt to Peggy
* Audit Committee: Gil will join
Audit Committee, which will meet
Tuesday, February 3 (Mary, Ed, Gil).
* Will e-mail all Board members a
request for help during a class.
Anybody who wants to help, sends
reply to everybody, to prevent duplicate help. (Ed volunteered already)
* Will e-mail all members
announcement of next class.
7. President's Report
a. * Legal Committee: will meet February
19
* Procedure Committee: Postpone till
next month's meeting
b.
Last month’s Action Items:
* Promotional Discount e-mail to all
members
Was taken care of by Peggy when she
enclosed a discount-book with each member's individual account
statement.
*
Send an e-mail to all our members, asking for volunteers, including
people with legal training
8. System Administrator's report (Peggy Bates
and Neil McLeod) (Sysman)
*
Peggy did not meet with Boonet during December. Discussions will
continue re unbundling, switch-over,
available technical support and
costs.
*
A problem exists with members using so much disk space for e-mail that
the GIAC space limit is exceeded.
A discussion developed over how to
handle this. One approach is to
charge for over-the-limit disk-space.
*
Mary and Ed brought up the problem of being disconnected from the
Internet during daytime sessions.
*
Peggy and Boonet are looking into an existing FTP problem.
9. Webmaster's Report (Neil McLeod)
*
Looked up the depreciation rules for small businesses (expense and/or
depreciate?). Found that there is
an opportunity to expense. Peggy
remarked that for 2003 all depreciation calculations have already been
implemented. However: consider for
future big expense!
*
Received requests to post events.
*
Finished building the 2004 calendar.
*
Keeps working on GIAC website. Finished "Classes".
*
Did not check on High Speed Access
10. Director’s Report (Ed James)
*
Reported on WiFi progress. Set up a WAP at home.
Question: how to share WiFi with
the community?? Lively discussion:
article(s) and/or a column in the
News Review, a class/seminar, a discussion group??
Ed will start with writing a letter/article for News Review.
Jim Williamson and Alan Turnbull
have WiFi in their homes, a whole court is already linked and "fired
up".
Keep working with Dorian on possible
New Deal Cafe WiFi setup
Contact local Amateur Radio operator(s)
*
Additional Duties: preparing Agenda for next meeting, ad hoc updating of website, help Mary with
classes.
11. Director’s
Report (Alexander Barnes)
Continue member-priority survey
12. Anyone:
skipped
13. Restate Director's Responsibilities, pending
Webmaster's review of past Minutes.
No new Information
14. ISP Committee
Take up next month
====New Business=====
15. Additional
Issues:
a. News Review
Alexander talked to Mary Lou. They
plan to leave Greenbelt.com. Alexander warned her not to
burn their bridges: another ISP may
bring even more problems.
====Conclusion=====
16. Next Meeting:
February 12 at the Police Station
17. Voice Mail
Roster: Don’t forget to check
out GIAC@greenbelt.com !!!
Jan. 04 - Jan. 10 Leonie Penney
Jan. 11 - Jan. 17 Alexander Barnes
Jan. 18 - Jan. 24 Mary Camp
Jan. 25 - Jan. 31 Douglas Love
Feb. 01 - Feb. 07 Neil McLeod
Feb. 08 - Feb. 14 Ed James
18: Action item's
from this meeting:
A - Doug: *
Send an e-mail to all our members, asking for volunteers, including
people with legal training
* Write ad for System Administrator, once Task List for S.A. is
complete.
* Participate in Legal Committee meeting, February 19
* Continue work on Procedure Committee and Mission Statement
* Discuss
Non-Profit Status
* Submit signed signatory form to Bank of America.
- Doug and Neil: work on high-speed access
for GATE and GIAC classes
B - Mary: Will buy surge-protector, extension cord,
and Mail Washer Pro (for Laptop) - will give Peggy all
receipts.
Will participate in the Audit
Committee meeting, February 3.
Will e-mail all Board members
a request for help during a class.
Anybody who wants to help, sends reply to everybody, to
prevent duplicate help.
Will e-mail all members
announcement of next class.
C - Neil:
will continue Organization of
procedural decisions made during Board Meetings
will continue determination from Boonet what tools are available for managing user
mail space
will write to Network
Solutions re Greenbelt.com domain
will survey greenbelt.com
users to which extent they are interested in using High
Speed Access.
D - Peggy:
Continue checking member responses on
accuracy of sent individual account statements.
will send 1 more mailing to
“dead” members. If non-responsive, transfer money to
General Fund
will continue discussions
with Boonet re unbundling, switch-over, available technical
support and costs.
E - Ed will write WiFi letter/article for the
News Review
will write up Agenda for February meeting
will perform ad-hoc updates of
Website
Continues contact with
Dorian/New Deal Cafe
Contact local Amateur Radio
operator(s)
F - Leonie E-mail minutes to Doug, corrected copy to
all.
G - Alexander continue member priority survey
H - Anybody: *who wants to help Mary in her
class will send reply to everybody, to
prevent
duplicate help.
*find in previous minutes minimum amount allowed in
checking/savings account
19:
Tabled/Skipped Items:
*
Item 13: Restate Director's responsibilities, pending Webmaster's review
of past MinutesResponsibilities
*
Action Items involving "Anybody"
*
ISP committee
.
20. Meeting
Evaluation (Doug Love)
Much improved
21.Closed meeting
at 9:45 pm.
Respectfully
submitted,
Leonie Penney,
Secretary