Greenbelt Internet Access Cooperative

Monthly Board Meeting - May 12, 2005

Conference Room, Greenbelt Police Station

M E E T I N G M I N U T E S

DIRECTORS: Mary Camp, Ed James, Neil McLeod

OFFICERS: Peggy Bates

=== PRELIMINARIES ===

1. Meeting called to order at 7:06pm. (Peggy Bates)

2. Approval of Agenda (NM moved, EJ seconded, unanimous approval)

=== GUEST PRESENTATIONS ===

=== MONTHLY REPORTS ===

3. Secretary (Mary Camp) [acting]

· Approval of meeting minutes

- April 14 meeting - Draft minutes posted April 17. No comments received.

- March 10 meeting - Draft minutes posted April 17. No comments received.

- February 10 meeting - Draft minutes posted April 17. No comments received.

- Send e-mail for Directors to vote on.

4. Treasurer (Peggy Bates)

· Financial report

- Through April $35.66 due to WiFi expenses.

- Balance Sheet – April 30, 2005

- Profit & Loss – April 30, 2005

· Membership report

- 90 members: 38 co-op only, 52 service accounts, 5 non-profit websites.

- Membership Report – April 30, 2005

5. Vice President (Mary Camp)

· Class on “Firefox and Thunderbird” or “Desktop Customization” postponed until after June.

· Met with Neil on May 5 - Got laptop working with Greenbelt News Review private WiFi hotspot [in support of GIAC classes in the Community Center].

6. President [vacant]

7. System Administrator (Peggy Bates / Neil McLeod)

· Significant support activity during past month. (Duty Directors)

- Ask Abbie Weiner about Leonore Gooding’s situation [and if Abbie will be secretary]. (Mary)

· Greenbelt News Review network upgrade. (Neil)

- Finishing the upgrade has been affected by window replacement at the Community Center.

· Enable subscriber access to control panel mailing lists. (Neil)

- Susan Taylor wants a mailing list for 100+ addresses.

8. Webmaster (Neil McLeod)

· Will finish Annual Meeting pages by May 14.

· Obtained permission to publish GNR photos on the Community Website.

9. Director (Ed James)

· Upgrade Perl script program to determine disk usage.

- Still needs to schedule a CP orientation meeting with Neil.

· Will write up agenda for June 9 Board meeting.

10. Audit Committee (Mary Camp) [acting]

· All but last item done for 2003 audit and then have the report to write.

· Planned May 7 meeting was postponed.

· Committee Meeting: 6:00pm on Sunday, May 15, at Peggy’s to complete 2003 audit report and start 2004 audit.

11. Legal Committee (Neil McLeod) [acting] – No report

=== OLD BUSINESS ===

12. Prepare for Annual Meeting.

· Discussed bylaw change, who is up for election, vacancies, and recruiting members for the Board.

· Room reserved for annual meeting. (Mary)

· Will email Elizabeth Hubley about refreshments. (Mary)

· Special Meeting: For all Directors scheduled at 1:00pm, Saturday, May 14, at Peggy's to prepare for annual meeting.

=== NEW BUSINESS ===

13. Additions to Agenda

· Publicize New Deal Café WiFi.

- Peggy will send Mary and Neil her flyer to review and post.

=== CONCLUSION ===

14. Voice/E-mail Roster Don't forget to check GIAC@greenbelt.com

May 08 - May 14 Ed James

May 15 – May 21 Mary Camp

May 22 – May 28 Ed James

May 29 – Jun 04 Neil McLeod

Jun 05 – Jun 11 Ed James

15. Action Items from Today's Meeting

· Peggy Bates: Send latest contacts PDF to all; accounts database to Neil; make questionnaire on service; get more postcards; make flyer about WiFi send to Mary and Neil.

· Mary Camp: Finish audit; make PDF files from membership forms; check new video driver on laptop; e-mail Elizabeth Hubley about food for annual meeting and make her a CD; correct February minutes, email March and April minutes to the Board; write draft May minutes.

· Ed James: Schedule meeting with Neil to work on Perl program; compile next Board meeting agenda.

· Neil McLeod: Amend committee bylaw; continue work on GNR network; meet with Ed; get Bank of America signature form; review nonprofit papers.

16. Scheduled Meetings

· Special Meeting: 1:00pm, Saturday, May 14, at Peggy Bates

· Audit Committee: 6:00pm, Sunday, May 15, at Peggy Bates

· Annual Meeting: 6:30pm, Tuesday, June 7, at Greenbelt Community Center

- Minutes of the Annual Membership Meeting – June 7, 2005

- Minutes of the Annual Board Meeting – June 7, 2005

· Monthly Meeting: 7:00pm, Thursday, June 9, at Greenbelt Police Station

- Minutes of the Monthly Board Meeting – June 9, 2005

17. Meeting adjourned at 9:05pm.

- 08/08/05 Posted by Mary Camp
- 09/01/05 Edited & reformatted by Neil McLeod