Greenbelt
Internet Access Cooperative
Monthly
Board Meeting - June 9, 2005
Conference
Room, Greenbelt Police Station
M
E E T I N G M I N U T E S
DIRECTORS: Anne Andersen, Peggy Bates, Phil Brandis,
Mary Camp, Ed James, Neil McLeod (arrived 7:10)
=== PRELIMINARIES ===
1. Meeting called
to order at 7:06pm. (Peggy Bates)
Meeting chair after 7:15pm: Neil McLeod
2. Introduction of
Directors, Members and Guests
Especially newly elected Directors Anne
Andersen and Phil Brandis.
3. Changes to
Agenda (including this new format proposed by Neil)
a.
Proposals (additions/deletions) and approvals
b.
Approval of final agenda (Peggy moved, MC seconded, unanimous
approval)
·
Agenda
of the Monthly Board Meeting June 9, 2005 - New format
4. Changes to
Meeting Rules
a.
Proposals and approvals
1) Approved agenda
changes by late arrivals (after 7:10pm) placed at the end of Additions to
Agenda.
2) Repeating of
discussion for late arrivals not allowed.
3) Off-topic
comments and discussions not allowed (unless excepted).
4) Individual
comments limited to 3 minutes (unless extended).
5) Topic
discussions limited to 15 minutes (unless extended).
6) Scheduled guest
presentations limited to 15 minutes (unless extended).
7) Unscheduled
guest presentations limited to 3 minutes (unless extended).
b.
Approval of final rules (approved in principle for this meeting)
(approved formally by web ballot on June 20)
=== GUEST PRESENTATIONS ===
5. Scheduled
Guests (15 minute limit) - None
6. Unscheduled
Guests (3 minute limit) - None
=== MONTHLY REPORTS ===
7. Secretary (Mary
Camp) [acting]
a.
Approval of meeting minutes - Table for now (Peggy moved, EJ
seconded, unanimous approval)
1) May 12 meeting
Draft minutes not posted.
2) April 14
meeting - Draft minutes posted April 17.
3) March 10
meeting - Draft minutes posted April 17.
4) February 10
meeting - Draft minutes posted April 17.
5) Identify all
minutes not finalized and approved.
b.
Old action items - None
c.
New action items
Take ownership of Secretary's webpages.
·
E-mail all available draft and final Minutes to Neil for posting.
·
E-mail all other page updates to Neil for posting.
8. Treasurer
(Peggy Bates)
a.
Financial report - Reported at annual meeting
·
Balance
Sheet May 31, 2005
·
Profit
& Loss May 31, 2005
b.
Membership report - Reported at annual meeting
·
Membership
Report May 31, 2005
c.
Old action items
1) Send latest
contacts PDF to all.
2) Send accounts
database to Neil.
d.
New action items
1) Take ownership
of Treasurer's webpages.
·
Peggy will update listing of what she does.
·
E-mail all other page updates to Neil for posting.
2) Make 2003-2005
history of returned mail. In progress
9. Vice President
(Mary Camp)
a.
Classes report
1) None scheduled
in June
2) Late July/early
August "How to Buy a Computer" and "How to Buy Computer
Peripherals"
3) Proposed class
topics
·
Firefox and Thunderbird
·
Spyware tools
·
Q & A class for Photoshop
·
Desktop customization
b.
Old action items - None
c.
New action items
1) Take ownership
of Vice-President's webpages.
·
E-mail all updates to Neil for posting.
2) Make sign for
New Deal Cafe showing GIAC sponsorship of its WiFi.
·
Send WiFi flyer to Mary and Neil. (Peggy)
3) E-mail members
about designing new GIAC logo.
4) Check new video
driver on laptop.
5) Make a software
CD for Elizabeth Hubley.
10. President (Any
Directors) [acting]
a.
Old action items
1) Changes to
meeting rules. (Neil) Done
2) Recruiting for
Principals and Committees. (Directors) Ongoing
·
Ask Abbie Weiner about being GIAC Secretary. (Mary)
3) Update posted
Board procedures per past minutes. (Neil) - In progress
4) Enforce Board
procedures. (Directors)
5) Obtain bank
account signature forms. (Neil)
·
Have forms and will document the procedure. Doug, Mary, and Peggy currently have
signatory authority--Doug should be removed.
b.
New action items - None
11. System
Administrator (Peggy Bates / Neil McLeod)
a.
Technical support activity report (Duty Directors)
Leonore Gooding. (Mary)
·
She has moved to Waldorf and wants to keep her GIAC account. Mary will get her phone number from Abbie
Weiner to determine local Waldorf modem numbers.
·
Motion: To suspend
Leonora Gooding's May service fee if she did not use her account during the
month while she was in the hospital/rehabilitation center.
(Peggy moved, NM seconded, unanimous
approval)
b.
Old action items
1) Greenbelt News
Review network upgrade. (Neil)
·
Fast Ethernet network is running well. Two main computers need to be set up. Need to document procedures, settings, etc., and give
orientation, then project will be done.
Progress delayed by inadequate air conditioning during window
replacement project in the GNR Office.
2) Enable
subscriber access to Control Panel mailing lists. (Neil) - Done
·
Mailing list implemented for Susan Taylor.
·
Motion: Greenbelt.com will
create and maintain mailing lists for users at the following rate: Set up the mailing list for up to 200
addresses - $5; additional addresses up to 100 - $1. Monthly charge - $2.
(NM moved, EJ seconded, unanimous
approval)
c.
New action items
1) Take ownership
of Sysman's webpages. (Peggy)
·
E-mail all page updates to Neil for posting. (Peggy)
2) Send webmail
service survey to Neil to post on web.
E-mail members to respond. (Peggy)
3) Close suspended
accounts. (Peggy)
4) Send latest
contacts PDF to all. (Peggy)
5) Send latest
accounts database to Neil. (Peggy)
6) Make
questionnaire on service. (Peggy)
7) Verify tools
for managing user mailspace. (Neil)
·
Not getting mailbox full notifications, will find out why. Peggy is getting notices and will send to
Neil.
12. Webmaster (Neil
McLeod)
a.
Old action items
Post procedural decisions made during
Board meetings. - In progress
b.
New action items
1) Take ownership
of Webman's webpages.
2) Continue
solicitation of photographs for Community Gallery.
3) Continue
solicitation of material for neighborhood webpages.
·
Discussed idea of using in pamphlets about GIAC.
4) Upgrade GIAC
website format.
·
Inform Board when drafts are ready for review.
13. Director (Ed
James)
a.
Old action items
1) Upgrade Perl
script program to determine disk usage.
·
Still needs to schedule a CP orientation meeting with Neil.
2) Neil has
/giac/cgi directory Ed can access.
b.
New action items
Take ownership of additional project(s). -
Tabled till next meeting
14. Director (Anne
Andersen)
a.
New Director orientation
b.
New action items
Take ownership of project. - Tabled till
next meeting
15. Director (Phil
Brandis)
a.
New Director orientation
b.
New action items
1) Take ownership
of project. - Tabled till next meeting
2) Meet with Neil
for GIAC website and voice-mail orientation.
16. Audit Committee
(Mary Camp) [acting]
a.
Old action items
Planned May 15 meeting was postponed.
b.
New action items
Reschedule meeting with Peggy (after June
21) to finish 2003 audit report and start 2004 audit.
17. ISP Committee
(Neil McLeod) [acting]
a.
Old action items
Develop and propose new service offerings
- Ongoing
b.
New action items - None
18. Legal Committee
(Neil McLeod) [acting]
a.
Old action items
1) Review and
update legal documents. Ongoing
2) Review contents
of Legal Committee folder. Next
b.
New action items
1) Complete
Registered Agent change forms.
·
Needs to know who will be the agent.
2) Finalize
Articles update proposal to Members.
3) Complete
Articles filing to Maryland.
4) Finalize Bylaws
update proposals to Members.
·
Amend committee bylaw.
5) Compete
tax-exempt application to IRS.
19. Membership
Committee (Neil McLeod) [acting]
[Bylaws provide that SysMan, Secretary,
and Treasurer are members of this committee.]
a.
Old action items
Update membership forms and save as PDF
files. (Mary)
b.
New action items
This committee needs people. Technical skills are not required, just a
willingness to perform miscellaneous clerical and gopher tasks in support of
membership recruiting.
=== OLD BUSINESS ===
20. None
=== NEW BUSINESS ===
21. Additions to
Agenda
a.
Suggestions for next Annual Meeting.
1) Move voting to
beginning of meeting.
2) Discussed
better ways to control meeting so that it is shorter.
3) Discussion to
consider if should have nominations from the floor.
b.
Discussion of possibly offering DSL service. - Continue in July
meeting
c.
Prepare for Labor Day Festival.
1) Determine
Information Day table location.
2) WiFi at New
Deal Cafe but what about electricity?
3) Recruit
volunteers for booth.
4) Fill out
application and send in fee.
=== CONCLUSION ===
22. Voice Mail
Roster (GIAC e-mail monitored daily by Ed James & Neil McLeod)
Jun 05 - Jun 11 Ed James
Jun 12 - Jun 18 Mary Camp
Jun 19 - Jun 25 Peggy
Bates
Jun 26 - Jul 02 Neil
McLeod
Jul 03 - Jul 09 Phil
Brandis
Jul 10 - Jul 16 Anne
Andersen
23. Scheduled
Meetings
·
Monthly Meeting: 7:00pm,
Thursday, July 14, at Greenbelt Police Station
·
Minutes
of the Monthly Board Meeting July 14, 2005
24. Meeting
adjourned at 9:59pm.
- 06/29/05 Posted by Mary Camp
- 09/01/05 Edited &
reformatted by Neil McLeod