Greenbelt
Internet Access Cooperative
Monthly
Board Meeting – September 8, 2005
Conference
Room, Greenbelt Police Station
D R A F T
M
E E T I N G M I N U T E S
DIRECTORS: Phil Brandis, Mary Camp (left ~7:40),
Ed James (left ~7:10), Neil McLeod (Absent: Anne Andersen, Peggy
Bates [scheduled vacation])
OFFICERS: (Absent:
Terry Henderson)
=== PRELIMINARIES ===
1. Meeting called
to order at 7:00pm. (Neil McLeod) [no quorum]
a.
Recording secretary: Neil
McLeod
b.
Anne Andersen sent no word regarding her ongoing absentee status.
c.
Ed James departed to attend a GHI meeting.
d.
Mary Camp dropped off a supply of membership kits, answered some
of Neil’s questions, talked with Neil and Phil for a while, and then departed.
e.
Phil Brandis and Neil McLeod (with the regular hardcopy reports in hand for everyone) were on time and ready to do
business.
[Principals -- Even though there was no official September
board meeting, I have taken the liberty of reporting many of my own completed
tasks in these “pseudo-minutes” to avoid overburdening the October
minutes. –Neil]
=== MONTHLY REPORTS ===
2. Secretary (Neil
McLeod) [Terry absent]
a. Approval of
meeting minutes
MONTHLY
MEETINGS
1)
August 11 meeting –
Final minutes approved September 3
·
Minutes
of the Monthly Board Meeting – August 11, 2005
2)
July 14 meeting –
Final minutes approved August 20
·
Minutes
of the Monthly Board Meeting – July 14, 2005
3) Meetings
Feb/Mar/Apr/May 2005 – Final minutes
approved August 20
·
Minutes
of the Monthly Board Meeting – May 12, 2005
·
Minutes
of the Monthly Board Meeting – April 14, 2005
·
Minutes
of the Monthly Board Meeting – March 10, 2005
·
Minutes
of the Monthly Board Meeting – February 10, 2005
4)
Six meetings
2000-2003 – Final minutes approved August 27
5)
Fourteen meetings
1999-2003 not submitted – Neil and Terry will inquire
ANNUAL
MEETINGS
6)
Meetings June 7,
2005, not submitted – Neil and Terry will inquire
7) Meetings 2004/2002/2001 not submitted – Neil and
Terry will inquire
8)
Membership meeting
2000 – Input needed from Peggy
9)
Board meeting 2000 -
Final minutes approved August 27
b.
Old action items
1) Take ownership
of Secretary's webpages. – Request withdrawn / Closed
2) Submit
Secretary’s 2005 Annual Meeting notes [sign-up sheet (Ed), ballot summary
(Peggy/Ed), membership meeting minutes, board meeting minutes].
·
Ed has no annual meeting documents. – Peggy?
·
Mary recorded no annual meeting minutes. – Closed
3) All other items
carried over
3. Treasurer
[absent]
Old action items
1) Take ownership of Treasurer's webpages. – Request
withdrawn / Closed
2) All other items
carried over
4. Vice President
[absent]
Old action items
1) Take ownership
of Vice President's webpages. – Request withdrawn / Closed
2) Submit Vice
President’s 2005 Annual Meeting notes [classes, activities].
·
Mary previously sent her annual membership meeting minutes to
Neil. – Neil will look again
3) All other items
carried over
5. President (Any
Directors) [acting]
Old action items
1) Take ownership
of President's webpages. – Request withdrawn / Closed
2) Recruiting for
principals and committees. (Neil) - Ongoing
·
Invited - Jeff Travis
3)
All other items
carried over
6. System
Administrator (Neil McLeod) [Peggy absent]
a.
Technical support activity report (Duty Directors)
1) Bill Wilkerson
(Neil)
·
Diagnosed hoax messages received from ‘admin@greenbelt.com’, et
al.
2) Heather
Peterson (Neil)
·
Cleared duplicate messages from clogged mailbox; adjusted
auto-forward configuration.
3) Steve Nunes
(Neil)
·
Unclogged abandoned mailbox; Steve will not respond.
4) Dianne
Wilkerson (Neil)
·
House call to resolve Outlook Express dialing issue.
5) Penha Carvalho
(Neil)
·
Obtained and delivered free 56K modem for Mrs. Carvalho from
FreeCycleGreenbelt.
·
Resolved mailspace utilization discrepancy (CP < webmail).
6) Mary Camp
(Neil)
·
Resolved system clock error on mail server.
·
Researched mailspace utilization discrepancy (CP > webmail).
7) Jim Bates
(Peggy & Neil)
·
House call to help configure wireless router with Verizon DSL
service.
8) Dorian
Winterfeld (Neil)
·
Researched e-mail password discrepancy between CP and SQWebMail tools.
9) Susan Taylor
(Neil)
·
Developed procedures to coordinate configuration changes between
SysMan and mailing list subscribers (of which Susan is the first).
10) Greenbelt News
Review (Neil)
·
Helped resolve SpamAssassin conflict between VR and SpamCop.
b.
Old action items
1) Take ownership
of SysMan's webpages. – Request withdrawn / Closed
2) Verify tools
for managing user mailspace. (Neil)
·
Problem resolved – Mail quota message forwarding no longer
required / Closed
3) Implement
nonprofit hosting program. – Referred to Legal Committee for completion
4) All other items
carried over
c.
New action items
1) Online
Registration captured one new account (Bauman).
2) Conducted
e-mail survey to identify operating system(s) being used by each subscriber --
not even all Principals responded, much less most Members. L
7. Webmaster (Neil
McLeod)
Old action items
1) Take ownership
of WebMan's webpages. – Request withdrawn / Closed
2) All other items
carried over
8. Director (Ed
James) [absent]
All items carried over
9. Director (Anne
Andersen) [absent]
a.
Old action items
Develop neighborhood webpages.
·
Get link from Neil
listing neighborhoods. - Closed
·
Meet with Neil re Community Website standards. - Closed
·
Solicit content for neighborhood webpages. - Closed
·
Identify photographs needed / inform Neil. – Closed
·
[All items above
closed in favor of agreement with Neil to provide initial guidance by e-mail,
which Neil will do only if Anne shows some evidence of participating.]
b.
New action items
Find or establish a location for online
access ASAP, in order to stay in the communications loop with Directors and to
pursue your Director project.
Otherwise, resign the Director seat (per GIAC Bylaws).
10. Director (Phil
Brandis)
All items carried over
11. Audit Committee
(Mary Camp) [acting] [absent]
All items carried over
12. ISP Committee
(Neil McLeod) [acting]
Old action items
1) Develop and
propose new service offerings.
·
IKANO DSL pending action by Peggy.
2) Propose rate
reduction for first mailboxes and auto-forwards. - Done
·
Proposal approved September 3.
·
Website service rate schedule updated and notification sent to
News Review and to GIAC Members & Friends mailing lists on September 5.
13. Legal Committee
(Neil McLeod) [acting]
a.
Old action items
1) Committee
Meeting: 1:00pm, Wednesday, August 17,
at Neil’s. - Done
2) Committee
Meeting: 1:00pm, Wednesday, August 31,
at Neil’s. - Done
3) Review and
update legal documents. – Ongoing
4) Review contents
of Legal Committee folder. – In progress
5) Complete
Registered Office and Resident Agent change forms.
·
Forms completed but not signed – will be prepared again for
signature at October 13 Board meeting.
6) Finalize
Articles update proposal to Members.
·
Ballot submitted to Members September 8 (voting deadline October
8).
·
If approved, amended Articles will be prepared for signature at
October 13 Board meeting.
7) Complete
Articles filing to Maryland.
8) Finalize Bylaws
update proposals to Members.
9) Compete IRS
tax-exempt application (Form 1023).
10) Implement
nonprofit hosting program.
·
Draft an “invitation” form letter for candidate nonprofit
organizations.
·
Per agreement with Peggy, qualifying documents of hosted
nonprofits will be bound in report covers and stored in GIAC’s fireproof
cabinet.
b.
New action items
1) Committee
Meeting: 1:00pm, Wednesday,
September 14, at Neil’s.
2) Committee
Meeting: 1:00pm, Wednesday,
September 28, at Neil’s.
14. Membership
Committee (Neil McLeod) [acting]
a.
Old action items
All items carried over
b.
New action items
1) Invite all GIAC
Members and Friends to visit the GIAC Information Table on September 3. (Neil)
– Done
2) Devise a
wind-resistant suspension system for GIAC Banner at Information Day table.
(Neil) - Done
=== OLD BUSINESS ===
15. Review Labor
Day Festival (lessons learned).
Carried over
16. Discuss IKANO
DSL service.
Carried over
=== NEW BUSINESS ===
17. Additions to
Agenda - None
=== CONCLUSION ===
18. Voice Mail
Roster (GIAC e-mail monitored daily by Ed James & Neil McLeod)
Sep 04 - Sep 10 Mary Camp
Sep 11 - Sep 17 Ed James
(sub for Peggy)
Sep 18 – Sep 25 Neil
McLeod
Sep 26 – Oct 01 Phil
Brandis
Oct 02 – Oct 08 Anne
Andersen
Oct 09 – Oct 15 Ed James
19. Scheduled
Meetings
·
Audit Committee: Carried
over
·
Legal Committee: 1:00pm,
Wednesday, September 14, at Neil’s
·
Legal Committee: 1:00pm,
Wednesday, September 28, at Neil’s
·
Secretary Orientation:
Carried over
·
Webmaster Orientation:
Cancelled
·
Monthly Meeting: 7:00pm,
Thursday, October 13, at Greenbelt Police Station
·
Minutes
of the Monthly Board Meeting – October 13, 2005
20. Meeting adjourned at ~7:50pm.
- 09/10/05 Posted by Neil
McLeod