Greenbelt Internet Access Cooperative

Monthly Board Meeting – November 10, 2005

Conference Room, Greenbelt Police Station

D R A F T

M E E T I N G M I N U T E S

DIRECTORS: Anne Andersen (arrived 7:17), Peggy Bates, Mary Camp, Ed James, (Resigned: Phil Brandis, Neil McLeod)

OFFICERS: Terry Henderson

MEMBERS: Neil McLeod

GUESTS:

=== PRELIMINARIES ===

1. Meeting called to order at 7:00pm.

Meeting chair: Peggy Bates

2. Introduction of Directors, Members, and Guests

3. Changes to Agenda

a. Proposals (additions/deletions) and approvals

b. Approval of final agenda (PB moved, MC seconded, unanimous approval)

=== GUEST PRESENTATIONS ===

4. Scheduled Guests (15 minute limit)

5. Unscheduled Guests (3 minute limit)

Appointment of volunteers to roles and tasks

=== MONTHLY REPORTS ===

6. Secretary (Terry Henderson)

a. Approval of meeting minutes

MONTHLY MEETINGS

1) Meeting October 12 – ballot D-051027 not completed – extended to 11/18

2) Fourteen meetings 1999-2003 not submitted

ANNUAL MEETINGS

3) Meetings June 7, 2005, not submitted

· Sign-up sheet – please forward to Neil for posting (Peggy)

· Ballot summary – please forward to Neil for posting (Peggy)

4) Meetings 2004/2002/2001 not submitted

5) Membership meeting 2000 – Treasurer’s report needed (Peggy)

b. Old action items

Orientation Meeting: 6:00pm, Wednesday, November 2, at Paint Branch Golf Course - Done

c. New action items

Buy paper

7. Treasurer (Peggy Bates)

a. Financial report

b. Membership report

One new membership (Gayle Rawley)

c. Old action items

1) Send latest contacts PDF to all. – No progress

2) Send accounts database (or spreadsheet) to Neil. – Upload spreadsheet ASAP / Neil will reconcile

3) Relocate GIAC bank account and CD.

· CD must now wait until August 2006?? - Yes

· Bank account can be opened ASAP?? - Yes

· Need Articles of Incorporation and Mary Camp’s signature.

4) Submit Treasurer’s 2005 Annual Meeting notes [membership report, financial report, audit reports]. – No progress

5) Remit payments and documents to Maryland SDAT. - Done

d. New action items

1) Continue New Deal Café WiFi support after December?

· Motion: Continue wireless support Jan-Dec 2006 – source of financing to be Neil’s webmaster job credits

(PB moved, MC seconded, unanimous approval)

2) Upload Member journals.

3) Describe current and retroactive procedures used to bill users for extra webspace. – Neil will ask Peggy via e-mail

8. Vice President (Mary Camp)

a. Classes report

1) Scheduled classes – November 17 and November 30. DVD player not working?

2) Proposed class topics

· Someone (non-member) inquired about teaching classes. Mary suggested that she look at the URL to see what classes have been taught.

b. Old action items

1) Make sign for New Deal Cafe showing GIAC's sponsorship of WiFi hotspot. – In progress by Phil Larkin

2) Email members about contest to design new GIAC and GREENBELT.COM logos. - Done

3) Email members about classes. - Done

4) Configure and test wireless relay. (Neil) – No activity

c. New action items - None

9. President (Any Directors) [acting]

a. Old action items

1) Recruiting for principals and committees. (Neil) - Ongoing

· Invited – Rich Potter, Linda Siadys

2) Update posted Board procedures per past minutes. (Neil) - In progress

3) Enforce Board procedures. (Directors) - Ongoing

· Contact Anne Andersen to determine her intentions. (Peggy) – No activity; overtaken by events / Closed

4) Draft bylaw proposals. – Referred to Legal Committee

b. New action items

1) Labor Day Festival due dates need to be recognized next year.

2) Schedule meeting room for 2006

3) Directors are to report absences/vacations to secretary so these can be reflected in the minutes and duty rosters.

10. System Administrator (Peggy Bates / Neil McLeod)

a. Technical support activity report (Duty Directors)

1) Peggy Bates (Neil)

· Problem with limits on number of e-mails that can be sent at one time.

2) Neil McLeod & Susan Taylor (Neil)

· Problem sending messages to domains ‘msn.com’ and ‘hotmail.com’.

3) Susan Taylor (Neil)

· Explained virus removal messages (to a virus-innocent Macintosh user).

4) Katy Pape (Mary?)

· Problem with e-mail?

5) Ed James (Neil)

· Checked transient dial-up connection problem.

6) Gayle Rawley (Neil)

· Diagnosed dial-up connection problem in Windows 98.

7) Cathy Holcombe (Neil)

· House call to diagnose Outlook Express problems in Windows XP.

8) Lynnda Kratovil (Neil)

· Mailbox overflow – ~5 MB movie attachment.

9) Ed James (Neil)

· Coordinated a comedy of e-mail problems with VR November 5-10 (SAT-THU).

10) Elizabeth Hubley (Neil)

· Explained e-mail authentication timeout and reset browser startup page.

b. Old action items

1) Report Greenbelt News Review network upgrade status. (Neil) – No activity

2) Submit 2005 Annual Meeting notes [ISP report]. (Peggy) – No activity

3) Upload membership roster. (Peggy) - Done

c. New action items

Upload work orders. (Peggy)

11. Webmaster (Neil McLeod)

a. Community Website report

1) Apply monthly and weekly Community Calendar updates. - Ongoing

· Build 2006 calendar. – Please forward any suggestions

2) Upgrade eGroups (YahooGroups) page. – Done

3) Posted trial page linking to local blogs (diaries).

b. GIAC Website report

1) Post procedural decisions made during Board meetings. - In progress

2) Upgrade Minutes section. – In progress.

· Locate (or create) financial and membership report files.

3) Integrate PayPal sign-up procedure into Online Registration form. – No progress

c. Old action items

1) Solicit photographs for Community Gallery.

· Posted 35 photographs of 2005 Pooch Plunge by Linda Siadys.

· Working on Halloween photos.

2) Upgrade GIAC website format. – In progress

d. New action items - None

12. Director (Ed James)

a. Old action items

1) Promote & support community WiFi usage. – No activity

2) Organize & coordinate Greenbelt Linux User Group (GLUG). – Close

3) City Council co-op certificate? – Circulate to Principals, then file

4) GATE interview? – Circulate to Principals

b. New action items - None

13. Director (Anne Andersen)

a. Old action items

1) Develop neighborhood webpages. – Project abandoned / Closed

2) Explain missing one meeting, several ballots, two duty weeks - Vacation plan was announced by e-mail in July

3) New Deal Café Open House planning. - Security issues discussed. Mary mentioned RATware (remote access Trojan). Membership kits will be available. Neil will help Anne set up WiFi on her laptop. No date set for this event.

b. New action items

Select and act on a new Director project ASAP.

14. Audit Committee [vacant]

a. Old action items

1) Complete 2003 audit report. (Mary) – No activity

2) Collect materials for 2004/2005 audits. (Neil) – In progress

· Requested audit procedures from Mary on 10/14 - Done

· Requested Member journals from Peggy on 10/18 – No activity

3) Give copy of previous audit procedures to Neil. (Mary) – Given at this meeting / Done