Greenbelt Internet Access Cooperative

Monthly Board Meeting – December 8, 2005

Conference Room, Greenbelt Police Station

D R A F T

M E E T I N G M I N U T E S

DIRECTORS: Peggy Bates, Mary Camp, Ed James, (Absent: Anne Andersen [illness])

OFFICERS: Terry Henderson

MEMBERS: Neil McLeod

GUESTS:

=== PRELIMINARIES ===

1. Call to order promptly at 7:05 pm

Meeting chair: Mary Camp

2. Introduction of Directors, Members, and Guests

3. Changes to Agenda

a. Proposals (additions/deletions) and approvals - None

b. Approval of final agenda (?? moved, ?? seconded, unanimous approval)

=== GUEST PRESENTATIONS ===

4. Scheduled Guests (15 minute limit)

5. Unscheduled Guests (3 minute limit)

Appointment of volunteers to roles and tasks

=== MONTHLY REPORTS ===

6. Secretary (Terry Henderson)

a. Approval of meeting minutes

MONTHLY MEETINGS

1) Meeting October 12 – ballot D-051027 not completed

2) Fourteen meetings 1999-2003 not available - Closed

3) Meeting November 10 – draft available December 1; ballot not yet posted

ANNUAL MEETINGS

4) Meetings June 7, 2005, not submitted

· Sign-up sheet – please forward to Neil for posting (Peggy)

· Ballot summary – please forward to Neil for posting (Peggy)

5) Meetings 2004/2002/2001 not available - Closed

6) Membership meeting 2000 – Treasurer’s report needed (Peggy)

b. Old action items

Buy paper

c. New action items - None

7. Treasurer (Peggy Bates)

a. Financial report

1) Class expense ($120) needs to be added to report

2) Mary Camp will make purchase to spend down final 21.67

b. Membership report

No new members

c. Old action items

1) Send latest contacts PDF to all – In progress

2) Send accounts database (or spreadsheet) to Neil – Spreadsheet uploaded / Done

3) Relocate GIAC bank account and CD – Neil gave Peggy the Articles of Incorporation (same one as posted online); Mary and Peggy will go to the bank to set up account

4) Submit Treasurer’s 2005 Annual Meeting Notes [membership report, financial report, audit reports] – No progress

5) Upload Member journals – In progress

d. New action items

1) Collect receipts from Mary Camp, Terry Henderson

2) Need list of classes (Mary)

3) Billing of webspace – suggest back-billing from August 2005 to present (instead of whole year)

8. Vice President (Mary Camp)

a. Classes report

1) Scheduled classes

· No one attended the 11/17/2005 or 11/30/2005 classes

2) Proposed class topics

· A security class could be worked up as a handout available online

· An e-mail class could also be worked up as a handout

b. Old action items

1) Make sign for New Deal Cafe showing GIAC's sponsorship of WiFi hotspot. – In progress by Phil Larkin

2) Configure and test wireless relay. (Neil)

· Hardware requirements identified and configuration plan finalized. Subsequent purchases will depend on the outcome of GIAC class planning.

· Mary indicated that wireless DSL access from classroom nearest News Review office might be sufficient.

3) Prepare PDF file of membership kit. (Mary) – No activity

c. New action items

1) Make class handouts available online.

2) Plan to hold classes only once/year on certain topics.

9. President (Any Directors) [acting]

a. Old action items

1) Recruiting for principals and committees. – Neil is done

2) Update posted Board procedures per past minutes. (Neil) – No activity

· Stalled pending outcome of bylaws update ballot D-051101

3) Enforce Board procedures. (Directors) – No activity

· Stalled pending outcome of bylaws update ballot D-051101

· Action past due on Anne Andersen nonfeasance

4) Schedule meeting room for 2006 - Done

b. New action items - None

10. System Administrator (Peggy Bates, Neil McLeod)

a. Technical support activity report (Duty Directors)

1) E-mail outage discussed. Dedicated mail server may be available soon to protect against internal (i.e., host-shared) spammers.

2) Protection against Distributed Denial of Service (DDoS) attacks will be implemented next year for small cost increase.

b. Old action items

1) Report Greenbelt News Review network upgrade status. (Neil)

· Static IP addressing, originally implemented to simplify network documentation, was replaced by dynamic addressing (DHCP) to facilitate the relocation of network stations as needed. This simple change turned out to be a big deal (~10 hours overnight) because the router firmware had to be upgraded to support DHCP.

· The existing enhanced (and expensive) wireless router will be replaced with two devices, a standard router and an enhanced wireless access point, giving equivalent performance but a more flexible physical arrangement within the News Review’s office space. Neil still owns all of the upgraded networking components, allowing configuration flexibility until all has been tested, finalized, and turned over (i.e., donated) to GNR.

2) Submit 2005 Annual Meeting notes [ISP report]. (Peggy) – No activity

3) Upload work orders. (Peggy) – No activity

c. New action items

Give Peggy written notification of price change for 2006 hosting service. (Neil)

11. Webmaster (Neil McLeod)

a. Community Website report

1) Apply monthly and weekly Community Calendar updates. - Ongoing

2) Upgrade Gallery (using Google Picasa) - In progress

3) Solicit photographs for Community Gallery.

· Still working on Halloween photos

b. GIAC Website report

1) Post procedural decisions made during Board meetings. - No activity

· Stalled pending outcome of bylaws update ballot D-051101

2) Upgrade Minutes section. – No activity

· Stalled pending completion of minutes approval ballots

· Locate (or create) financial and membership report files

3) Upgrade GIAC website format. – No activity

· Stalled pending outcome of bylaws update ballot D-051101 and enforcement of Board procedures

4) Integrate PayPal sign-up procedure into Online Registration form. – No activity

· Stalled pending resolution of Board nonfeasance

c. Old action items – Integrated into monthly reports above

The Webmaster has finally drawn a solid demarcation between GREENBELT.COM and GIAC support items and issues.

d. New action items - None