Greenbelt Internet Access Cooperative

Monthly Board Meeting – January 12, 2006

Conference Room, Greenbelt Police Station

D R A F T

M E E T I N G   M I N U T E S

 

DIRECTORS:   Anne Andersen, Peggy Bates, Mary Camp, Ed James

OFFICERS:     Terry Henderson (absent)

MEMBERS:     Neil McLeod

GUESTS:       Jim Bates, Elizabeth Hubley

 

=== PRELIMINARIES ===

 

1.      Call to order at 7:20pm

Meeting chair:  Mary Camp

Recording secretary:  Mary Camp

 

2.      Introduction of Directors, Members, and Guests

 

3.      Changes to Agenda

a.      Proposals (additions/deletions) and approvals - None

b.      Approval of final agenda (PB moved, EJ seconded, unanimous approval)

 

=== GUEST PRESENTATIONS ===

 

4.      Scheduled Guests (15 minute limit) - None

 

5.      Unscheduled Guests (3 minute limit)

Before all board members arrived and meeting was called to order, Elizabeth Hubley was told to go ahead and discussed her problem sending email. Various members tried to help her. Neil said he’d schedule a time to meet with her and work on this problem if it was still occurring.

 

=== MONTHLY REPORTS ===

 

6.      Secretary (Neil McLeod) [Terry absent]

a.      Approval of meeting minutes

MONTHLY MEETINGS

1)     Meeting September 8 – ballot D-051027 not completed

2)     Meeting October 12 – ballot D-051027 not completed

3)     Meeting November 10 – ballot D-051229 not completed

4)     Meeting December 8 – ballot D-051229 not completed

ANNUAL MEETINGS

5)     Meetings June 7, 2005, not submitted

·         Sign-up sheet – please forward to Neil for posting (Peggy)

·         Ballot summary – please forward to Neil for posting (Peggy)

6)     Membership meeting 2000 – Treasurer’s report needed (Peggy)

b.      Old action items

Buy paper - Done

c.      New action items - None

 

7.      Treasurer (Peggy Bates)

a.      Financial report

Year-to-date $66, this doesn’t include wireless card for the laptop, about $40, to charge in 2006

b.      Membership report

No new members, still have 43 dial-up accounts

c.      Old action items

1)     Send latest contacts PDF to all – No progress

2)     Relocate GIAC bank account - Done

3)     Relocate GIAC CD account – CD can’t be rolled over until August

4)     Submit Treasurer’s 2005 Annual Meeting Notes [membership report, financial report, audit reports]- No progress

5)     Upload Member journals – 2004 done; 2005 not done

6)     Collect receipts from Mary Camp, Terry Henderson - Done

7)     Need list of classes (Mary) – No progress

8)     Webspace billing – In progress

d.      New action items

1)     Send dunning notices to members

2)     E-mail subscribers about idle dial-up accounts. Neil is on call to help with this.

3)     Upgrade to QuickBooks 2005.

 

8.      Vice President (Mary Camp)

a.      Classes report

1)     Scheduled classes

·         No classes scheduled till after mid-March

2)     Proposed class topics

·         Class in March on necessary Internet concepts including: the dialer program, web browser, GIAC page, webmail such as “Horde” and e-mail such as “Outlook”.  Showing these with the laptop is important. (Mary)

·         Class on spyware and internet security (Neil)

b.      Old action items

1)     Make sign for New Deal Cafe showing GIAC's sponsorship of WiFi hotspot. (Mary)

·         E-mailed Phil Larkin again about his work on making a sign.  No response yet from Phil.

2)     Configure and test wireless relay. (Neil)

·         Subsequent purchases will depend on the outcome of GIAC class planning.

3)     Prepare membership forms using Acrobat so they can be filled in online. (Mary) – No activity

4)     Make class handouts available online. – No activity

c.      New action items

Upgrade Norton System Works program on laptop. Meet with Peggy and Jim Bates to download. (Mary)

 

9.      President (Any Directors) [acting]

a.      Old action items

1)     Recruiting for principals and committees. – Neil is done

2)     Update posted Board procedures per past minutes. (Neil) – No activity

·         Stalled pending outcome of bylaws update ballot D-051101. February agenda.

3)     Enforce Board procedures. (Directors) – No activity

·         Stalled pending outcome of bylaws update ballot D-051101. February agenda.

·         Anne Andersen nonfeasance was discussed at length.  Specific guidelines were established defining a Director project for Anne to pursue as well as ongoing interim requirements for her to remain on the Board.

b.      New action items

1)     Neil’s participation in GIAC non-technical administration at all levels is suspended until the backlog of major administrative tasks by other Principals has been fully cleared and until mutual responsiveness and support among the Principals have been restored, demonstrating once again the essential element of teamwork.

2)     Elizabeth Hubley will put notice of Board meetings in Greenbelt News Review.

 

10.  System Administrator (Peggy Bates, Neil McLeod)

a.      Technical support activity report

1)     Joyce Wineland (Bob Cochran)

·         Joyce is very satisfied with Bob’s work on her new computer and has given him non-GIAC referrals.

2)     Dianne Wilkerson (Neil)

·         Resolved password question.

3)     ValueReseller (Neil)

·         Distributed Denial of Service (DDoS) protection for all reseller plans was enabled by VR on 12/1/05 as a “free” add-on; however, in conjunction with the DDoS implementation the subscription cost for all shared server plans was increased.  Cost of the Gold Plan increased $49.95 > $59.95/month, incorporating resource increases in total webspace (3.0 GB > 5.0 GB) and traffic limit (40.0 GB > 60.0 GB).  The effective date of the rate increase will be April 2006.

·         Implementation of the dedicated mail server option for shared server plans has not yet been announced.

·         SquirrelMail is to be discontinued before summer.  Neil is appealing this decision with VR management.

b.      Old action items

1)     Report Greenbelt News Review network upgrade status. (Neil) – No activity

2)     Submit 2005 Annual Meeting notes [ISP report]. (Peggy) – No activity

3)     Upload work orders. (Peggy) – No activity

4)     Give Peggy written notification of price change for 2006 hosting service. (Neil) – Done

c.      New action items - None

 

11.  Webmaster (Neil McLeod)

a.      Community Website report

1)     Apply monthly and weekly Community Calendar updates. - Ongoing

2)     Upgrade Gallery format (using Google Picasa) – Almost done

·         Now using thumbnail photo link to Gallery updates from Community Home Page.

3)     Solicit photographs for Community Gallery.

·         Added 9 Greenbelt New Year photos contributed by Joan Dunham of Greenbelt Swim Team.

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