Greenbelt
Internet Access Cooperative
Monthly
Board Meeting – January 12, 2006
Conference
Room, Greenbelt Police Station
D R A F T
M
E E T I N G M I N U T E S
DIRECTORS: Anne
Andersen, Peggy Bates, Mary Camp, Ed James
OFFICERS: Terry
Henderson (absent)
MEMBERS: Neil McLeod
GUESTS: Jim Bates,
Elizabeth Hubley
=== PRELIMINARIES ===
1. Call to order
at 7:20pm
Meeting chair: Mary Camp
Recording secretary: Mary Camp
2. Introduction of
Directors, Members, and Guests
3. Changes to
Agenda
a.
Proposals (additions/deletions) and approvals - None
b.
Approval of final agenda (PB moved, EJ seconded, unanimous
approval)
=== GUEST PRESENTATIONS ===
4. Scheduled
Guests (15 minute limit) - None
5. Unscheduled
Guests (3 minute limit)
Before all board members arrived and
meeting was called to order, Elizabeth Hubley was told to go ahead and
discussed her problem sending email. Various members tried to help her. Neil
said he’d schedule a time to meet with her and work on this problem if it was
still occurring.
=== MONTHLY REPORTS ===
6. Secretary (Neil
McLeod) [Terry absent]
a.
Approval of meeting minutes
MONTHLY
MEETINGS
1)
Meeting September 8 –
ballot D-051027 not completed
2)
Meeting October 12 –
ballot D-051027 not completed
3)
Meeting November 10 –
ballot D-051229 not completed
4)
Meeting December 8 –
ballot D-051229 not completed
ANNUAL
MEETINGS
5) Meetings June 7, 2005, not submitted
·
Sign-up sheet – please forward to Neil for posting (Peggy)
·
Ballot summary – please forward to Neil for posting (Peggy)
6)
Membership meeting
2000 – Treasurer’s report needed (Peggy)
b.
Old action items
Buy paper - Done
c.
New action items - None
7. Treasurer
(Peggy Bates)
a.
Financial report
Year-to-date $66, this doesn’t include
wireless card for the laptop, about $40, to charge in 2006
b.
Membership report
No new members, still have 43 dial-up
accounts
c.
Old action items
1) Send latest
contacts PDF to all – No progress
2) Relocate GIAC
bank account - Done
3) Relocate GIAC
CD account – CD can’t be rolled over until August
4) Submit
Treasurer’s 2005 Annual Meeting Notes [membership report, financial report,
audit reports]- No progress
5) Upload Member
journals – 2004 done; 2005 not done
6) Collect
receipts from Mary Camp, Terry Henderson - Done
7) Need list of
classes (Mary) – No progress
8) Webspace
billing – In progress
d.
New action items
1) Send dunning
notices to members
2) E-mail
subscribers about idle dial-up accounts. Neil is on call to help with this.
3) Upgrade
to QuickBooks 2005.
8. Vice President
(Mary Camp)
a.
Classes report
1) Scheduled
classes
·
No classes scheduled till after mid-March
2) Proposed class
topics
·
Class in March on necessary Internet concepts
including: the dialer program, web browser, GIAC page, webmail such as “Horde”
and e-mail such as “Outlook”. Showing
these with the laptop is important. (Mary)
·
Class on spyware and internet security (Neil)
b.
Old action items
1) Make
sign for New Deal Cafe showing GIAC's sponsorship of WiFi hotspot. (Mary)
·
E-mailed Phil Larkin again about his work on making a
sign. No response yet from Phil.
2) Configure and test wireless relay. (Neil)
·
Subsequent purchases will depend on the outcome of
GIAC class planning.
3) Prepare
membership forms using Acrobat so they can be filled in online. (Mary) – No
activity
4) Make class
handouts available online. – No activity
c.
New action items
Upgrade Norton System Works
program on laptop. Meet with Peggy and Jim Bates to download. (Mary)
9. President (Any
Directors) [acting]
a.
Old action items
1) Recruiting for
principals and committees. – Neil is done
2)
Update posted Board
procedures per past minutes. (Neil) – No activity
·
Stalled pending
outcome of bylaws update ballot D-051101. February agenda.
3) Enforce Board
procedures. (Directors) – No activity
·
Stalled pending
outcome of bylaws update ballot D-051101. February agenda.
·
Anne Andersen nonfeasance
was discussed at length. Specific
guidelines were established defining a Director project for Anne to pursue as
well as ongoing interim requirements for her to remain on the Board.
b.
New action items
1) Neil’s
participation in GIAC non-technical administration at all levels is suspended
until the backlog of major administrative tasks by other Principals has
been fully cleared and until mutual responsiveness and support among the
Principals have been restored, demonstrating once again the essential element
of teamwork.
2) Elizabeth
Hubley will put notice of Board meetings in Greenbelt News Review.
10. System
Administrator (Peggy Bates, Neil McLeod)
a.
Technical support activity report
1) Joyce Wineland
(Bob Cochran)
·
Joyce is very satisfied with Bob’s work on her new computer and
has given him non-GIAC referrals.
2) Dianne
Wilkerson (Neil)
·
Resolved password question.
3) ValueReseller
(Neil)
·
Distributed Denial of Service (DDoS) protection for all reseller
plans was enabled by VR on 12/1/05 as a “free” add-on; however, in conjunction
with the DDoS implementation the subscription cost for all shared server plans
was increased. Cost of the Gold Plan
increased $49.95 > $59.95/month, incorporating resource increases in total
webspace (3.0 GB > 5.0 GB) and traffic limit (40.0 GB > 60.0 GB). The effective date of the rate increase will
be April 2006.
·
Implementation of the dedicated mail server option for shared
server plans has not yet been announced.
·
SquirrelMail is to be discontinued before summer. Neil is appealing this decision with VR
management.
b.
Old action items
1) Report
Greenbelt News Review network upgrade status. (Neil) – No activity
2) Submit 2005
Annual Meeting notes [ISP report]. (Peggy) – No activity
3) Upload work
orders. (Peggy) – No activity
4) Give Peggy
written notification of price change for 2006 hosting service. (Neil) – Done
c.
New action items - None
11. Webmaster (Neil
McLeod)
a.
Community Website report
1) Apply monthly
and weekly Community Calendar updates. - Ongoing
2) Upgrade Gallery
format (using Google Picasa) – Almost done
·
Now using thumbnail photo link to Gallery updates from Community
Home Page.
3) Solicit photographs
for Community Gallery.
·
Added 9 Greenbelt New Year photos contributed by Joan Dunham of
Greenbelt Swim Team.
·