Greenbelt Internet Access Cooperative

Monthly Board Meeting August 7, 1997

Basement, Greenbelt Community Church

 

M E E T I N G M I N U T E S

 

DIRECTORS:   Anne Andersen (late arrival), Matt Elliott, Jim Heagy, Doug Love, Neil McLeod, Greg Meyer, Chris Morris, Nancy Revis (Absent: Clement Lau)

MEMBERS:     Patty Merryman

GUESTS:       

 

=== PRELIMINARIES ===

 

1.      The meeting was called to order at 7:00pm, with Nancy Revis presiding.

 

=== MONTHLY REPORTS ===

 

2.      Secretary (Jim Heagy)

         Jim read the minutes of the previous Board Meeting.

-         Minutes of the Monthly Board Meeting July 10, 1997

 

3.      Treasurer (Chris Morris)

         Chris distributed financial statements to each Director present. The share value is now $56.17; that is, we continue to be in the black.

 

4.      Membership Committee (Neil McLeod)

         Neil distributed a service payment summary to each Director present.

 

5.      ISP Committee (Matt Elliott)

         Matt gave the report from the ISP Committee (Matt Elliott, Jim Heagy, Doug Love, Neil McLeod, Keith Mervine, and Dorian Winterfeld). Research is ongoing and it was agreed to meet Monday, August 11, to accelerate efforts and to establish selection criteria.

 

=== OLD BUSINESS ===

 

6.      Classes

 
DATE TOPIC INSTRUCTOR
===================================================
Aug 19, 1997 Internet Basics Greg Meyer
Sep 24, 1997 PC Basics (software) Neil McLeod
Oct 20, 1997 Online Shopping Nancy Revis
Nov 18, 1997 Internet Job Hunting Jim Heagy
Dec 17, 1997 TBD TBD
---------------------------------------------------

 

         It was pointed out that many class attendees do not know the class coverage beforehand. Efforts to increase communication between the "students" and "teachers" were encouraged, particularly immediately before the classes. A suggestion was made to make class outlines available on the website and to distribute hard copies at the beginning of each class.

         Classes are a prime recruiting vehicle, and the need to follow up with class attendees was emphasized. Nancy Revis proposed to draft a thank you letter to be sent to class attendees.

         Sign-up sheets and their contents were also discussed. It was proposed that sign-up sheets include spaces for name, address, phone, email and spaces to answer the questions, "How did you find out about the class?" and "Would you like a follow-up?" (Matt Elliot has since made up this sign up sheet.)

         As a reminder, no money can be taken at the Library for GIAC business.

         Also raised was the issue of poor lighting during classes, making note taking difficult. Two suggestions were offered: (1) schedule a "break" during the class so that people can jot down notes and/or ask questions, and (2) arrange for an alternate low-level light source to be available.

 

7.      Community Events

         Information Day:  GIAC has forwarded $25 to the Labor Day Festival committee to ensure a space for our Information Day table on Saturday, September 1. We are still waiting for acknowledgment of payment and instructions on where to set up. It was pointed out that no monetary transactions may be conducted on the premises during Information Day. Arrangements have been made to run a phone line from Neil's office to the Information table.

         Labor Day Parade:  Nancy has generously offered the use of her husband's truck for the parade on Monday, September 3. J

         Greenbelt New Year:  Participation in the New Year's Eve event was raised briefly, but was tabled due to audible groans and more pressing matters.

 

8.      Administrative Procedures

         The transfer of duties from Neil to the Secretary (Jim) and Treasurer (Chris) is still ongoing. Administrative policies and procedures for Officers are published on the GIAC Website and need to be updated by the respective Officers. It is recommended that draft procedures be distributed to the Board for review before final uploading to the website.

 

9.      Volunteers

         GIAC is still in need of a Volunteer Coordinator. This person would arrange for Members, Friends of GIAC, or other sentient beings to help with the many chores that need to be done on a regular basis. These include: hanging up flyers, contacting potential Members, helping out with classes, making membership kits, etc.

         Also, we are still looking for people to coordinate with community organizations to develop and maintain websites for them. Patty and Nancy have each agreed to call twenty-five "Friends of GIAC" to help increase our membership and volunteer base.

         Nancy has contacted the Greenbelt Police Department to offer to develop a website for them in return for allowing GIAC to use their conference room for meetings. The Police Department claims to already have a website on another server, although it was pointed out that this is not a dedicated Greenbelt Police website. Nancy will approach them again.

         We also need volunteers to help troubleshoot problems for Members who still have not been able to get connected. Nancy pointed out that there might come a time when GIAC can no longer be expected to do "house calls". To this end, installation procedures for various platforms/operating systems are in need of updating. These could be distributed with membership kits to help people get connected.

 

10.  Internet Service Provider

         There have again been a rash of e-mail and server problems. The problems have been compounded by the fact that after 5:00pm and on weekends DSI does not answer their phone. FAX is the only way to get a message through about a server problem. There has also been a script change in the DSI modem answering protocol, and this has created connection problems for some members. There are now dedicated numbers for 33.6KB, 56KB, and ISDN lines that do not accept incoming calls from 28.8KB modems. There was discussion on whether to make all of these numbers available to the membership. Neil will attempt to find out if DSI has a policy on the distribution of these numbers before we take any action.

 

11.  Website Development

         Thanks to the hard work of Neil McLeod, the website style upgrade is nearly completed. The Community Calendar has been upgraded and the Community Home Page is now quick and simple. We are still looking for information to place on the About Greenbelt page. Also, the Community Directory needs to be updated and verified.

 

=== CONCLUSION ===

 

12.  Scheduled Meetings

         The next meeting will be held at 7:00pm on Thursday, September 4, in the conference room at the Greenbelt Police Station.

-         Minutes of the Monthly Board Meeting September 4, 1997

         GIAC has a tentative agreement with the Police Department allowing us to hold meetings there through next June. Meeting attendance by rank and file members has dropped off, perhaps due to the move from the GATE Office. In response, Jim Heagy has agreed to broadcast meeting dates and times to the membership and friends of GIAC. As a reminder, GIAC meetings are open to all members and interested parties (not just the Board).

 

13.  The meeting was adjourned at 10:05pm.

 

 

- 08/__/97 Posted by Jim Heagy
- 05/15/00 Edited by Neil McLeod

- 09/01/05 Reformatted by Neil McLeod