Greenbelt Internet Access Cooperative

Monthly Board Meeting May 7, 1998

Conference Room, Greenbelt Police Station

 

M E E T I N G M I N U T E S

 

DIRECTORS:   Anne Andersen, Tom Crompton, Jim Heagy, Neil McLeod, Doug Love, Chris Morris, Nancy Revis (Absent: Bill Dupree, Clement Lau)

MEMBERS:     Carol Bailey, Patty Merryman, Leonard Wallace

GUESTS:       Bert Don, Geff King, Claude Revis

 

=== PRELIMINARIES ===

 

1.      The meeting was called to order at 7:00pm, with Nancy Revis presiding.

 

=== MONTHLY REPORTS ===

 

2.      Secretary (Jim Heagy)

-         Minutes of the Monthly Board Meeting April 2, 1998

 

3.      Treasurer (Chris Morris)

         Chris distributed financial statements to each Director present.

         Chris also gave a brief rundown of the GIAC financial situation. Overall we are in good financial shape, with a current share value in excess of $50/member, with a total of 72 members. Chris will look into obtaining an interest-bearing account for GIAC holdings. Previous Treasurer Neil McLeod pointed out that a recommendation to do so was conveyed to incoming Officers during the leadership transition in June 1997.

 

4.      Membership Committee (Neil McLeod)

         Neil distributed a membership roster to each Director present.

 

5.      ISP Committee No report

 

=== OLD BUSINESS ===

 

6.      Annual Meeting

         Designation of Vacancies:

-         According to GIAC Bylaws, Director and Officer elections are slated for the second Tuesday in June and therefore will be held on Tuesday, June 9, 1998. This year, four Director seats are open. These four seats are occupied by the Directors having served the longest terms:  Anne Andersen, Clement Lau, Doug Love, and Neil McLeod. Since the Board is composed of nine Directors, it was agreed to open four seats in even years and five seats in odd years.

         Qualifications for Director:

-         Be GIAC Members in good standing.

-         Have a functioning e-mail address for communicating Board business.

         Bylaw Changes:

-         By current GIAC Bylaws, the Secretary and Treasurer must be Directors. By Maryland State law, the Secretary and Treasurer of a cooperative are not required to be Directors. In an effort to open up these Officer positions to non-Directors, a motion was made to place a referendum on the upcoming election ballot that, if passed, would allow non-Directors to serve as Secretary and Treasurer. The motion to add the referendum passed unanimously.

         Nominations:

-         Nancy Revis announced her willingness to remain on the Board.

-         At the request of his 3-month-old son Ryland, Jim Heagy has decided to step down as Secretary but would like to remain a Director.

-         Tom Crompton, Chris Morris and Neil McLeod also announced their willingness to stay on the Board.

-         Doug Love and Bill Dupree were each nominated to serve on the Board. Doug accepted the nomination, while Bill was not in attendance.

         Notifications:

-         Currently GIAC sends out two (snail) mailings per year to the membership, one in May and the other in November. By law it is required that GIAC conduct one mailing prior to election of Directors. The November mailing is primarily for distribution of payment coupons. In an effort to consolidate the mailings, a motion was made to eliminate the November mailing. The motion passed unanimously. Henceforth all payment coupons will be distributed in the May mailing.

-         Carol Bailey agreed to draft a "heads up" e-mail alerting the membership to the May mailing.

-         Anne Andersen agreed to draft a Greenbelt News Review article concerning the upcoming elections.

 

7.      Internet Service Provider

         An e-mail problem experienced by Leonard Wallace was discussed and still remains a mystery.

         Frequent disconnects were also reported by some users. SigmaNet recommends that modems should be set so that error correction is enabled and that the port speed is set to a value at least two times modem speed.

         There was discussion on the appropriate procedure for reporting problems. The procedure is documented on the How to Report Trouble webpage. It is important to remember that for higher-level problems that have not been resolved successfully by SigmaNet Technical Support, the procedure is to contact Neil McLeod, rather than continuing to contact SigmaNet Technical Support.

         UNIX Shell accounts are close to being added to the list of member services. SigmaNet is still working on access restriction issues for these accounts. Other new services are also now available and will be posted soon on the online Service Rate Schedule.

 

8.      Audit Reports

         Neil McLeod explained that Maryland law for cooperative corporations requires the existence of an Audit Committee, as defined in the cooperative's by-laws, to perform or cause to have performed an annual audit of the cooperative's books. Committee members are not to include the Treasurer or the past Treasurer. GIAC Bylaws require every committee to consist of at least three members. Claude Revis agreed to serve on this committee. Two other members are being sought to serve.

 

 

=== NEW BUSINESS ===

 

9.      None

 

=== CONCLUSION ===

 

10.  Scheduled Meetings

         The next meeting will be held at 7:00pm on Thursday, June 4, in the conference room at the Greenbelt Police Station.

-         Minutes of the Monthly Board Meeting June 4, 1998

 

11.  The meeting was adjourned at 9:15pm.

 

 

- 05/__/98 Posted by Jim Heagy
- 05/15/00 Edited by Neil McLeod

- 09/01/05 Reformatted by Neil McLeod