GREENBELT INTERNET ACCESS COOPERATIVE

Monthly Board Meeting
July 13, 2000

MEETING MINUTES




Meeting Called to Order 7:05 pm

Attending: Doug Love, Neil McLeod, Gil Lee, Mary Camp, Peggy Bates, Ed
James, Jean Snyder

Gil may have a lead on a new recording secretary, was hoping she would
come tonight. We currently have no candidate for secretary.
- Minutes from the Annual meeting / Jean Snyder has given to Gil, Neil
  will format and post.
- Minutes for first meeting on the June 6th / Doug Love gave notes to 
  Neil to format and post.
- Minutes for 2nd meeting / Norma Gave to Peggy, Neil will format and
  post.
Neil read the minutes from the Annual meeting, Annual Board Meeting 
and Monthly Board Meeting.
----------------------------------------------------------------------
VP Report / Mary Camp
- At the most recent class we were kicked out of the room half way
  through the setup.
- Gil is to have a discussion with the Community center regarding the
  cancellation of our reservation for our classroom
- A suggestion was made that the class material be posted on the web
- A procedure change was recommended for the class announcement to
  change the wording to read "call to reserve a handout / all are 
  welcome" to encourage people to come at the last minute even if they
  haven't made a "reservation"
- There will be an open house for class planning, date TBD / either 
  July or August (Tuesday, July 25th was suggested). Plan to extend
  invitations to: GHI, City of Greenbelt, News Review and the 
  Community Center.
- Still need a teacher for August / will check with former teachers 
  and membership.
----------------------------------------------------------------------
Treasurer Report / Peggy Bates
- Discussion about spending money and possibilities on what to spend 
  it on:
  Suggestions:
  - Fireproof box
  - Digital Camera
  - Computer lease (perhaps laptop for use in teaching)
  - Canon color printer (Doug Love said he would discuss sharing a
    printer with GATE)
- Discussion about insurance issues with respect to owning equipment.
- Discussion about posting the treasurer's report. Peggy to send text
  to Neil for formatting and posting.
- A motion was made and seconded to reimburse Peggy Bates for the
  cost of Quick Books (purchased to do the GIAC accounting). Passed
  Unanimously.
----------------------------------------------------------------------
System Administrator Report / Neil McLeod
- There were 4 new members in June to bring our total membership to 
  91.
- Re-registered the Domain Name in June.
- There is a new service available from the ISP to allow direct ".com"
  names through GIAC. $50.00 one time setup charge for the domain, 
  $25.00 one time setup charge for mail.
- Joyce believes she has satisfied all the requirements for the
  retroactive rate increase. We believe not quite (still open CGI 
  issues and mail server issues) / Meeting set-up this week with 
  Joyce.
----------------------------------------------------------------------
ISP Committee Report / Doug Love
- Met July 11th at Joes / 7pm. Met for 1/2 hour.
  - Reviewed recent job orders
  - Discussed multiple e-mail problem
  - Discussed members not converting(??) on digital line
  - Discussed Perl CGI & Java
- Dorian has permissions for CGI scripts
- Next meeting not yet set
----------------------------------------------------------------------
Legal Committee Report / Neil McLeod.
- Next meeting, Next Thursday
- Will port latest draft of Articles of incorporation
- Will submit amended articles and application / first $40. to the 
  State of Maryland, second $150 to the IRS.
- After the legal committee finishes, the board will review changes 
  and application.
----------------------------------------------------------------------
Audit Committee Report / Doug Love
- Carol Gordon met with the Treasurer and started to back check the
  entries in the accounting system back to the beginning of the 
  current Fiscal Year (January 2000).
- There is a question about what parts of the 1999 Audit should be
  posted on the internet / no information that can be tied to an
  individual will be posted.
- Peggy will get the soft copy of the 1999 Annual report from Jim 
  Bates and transfer it to the offline directory.
----------------------------------------------------------------------
Item 10 on the agenda:
- There are still 3 director vacancies and 1 secretary vacancy.
  - Gil will put articles in both the News Review and the Greenbelt
    Gazette.
  - There were three "voice mail" volunteers. Mary and Gil will
    re-contact them to see if they really have any interest in 
    helping.
  - Neil will contact the business members of Greenbelt.com
----------------------------------------------------------------------
Item 11 on the agenda:
- Neil will distill from recent meeting minutes, a list of procedures
  that need to be updated by the officers
----------------------------------------------------------------------
Item 12 on the agenda:
- There will be an Officers meeting at Peggy's house on the 18th.
----------------------------------------------------------------------
Item 13 on the agenda:
- Labor Day Table issues were discussed.
- Gil is going to look into buying a free standing canopy for use over
  the LDF table.
----------------------------------------------------------------------
Item 14 on the agenda:
- A Bylaw change to reduce the number of directors from 9 to 7 was
  discussed. The original idea was based on the premise that with 9
  openings and only 5 serving there may be a difficulty having a 
  quorum of 5 at each board meeting, but it with 5 seated directors 
  a quorum is 3.
- No change was made to the bylaws to allow flexibility in the future.
----------------------------------------------------------------------
Meeting was adjourned at 9:20



Peggy Bates
Recording Secretary
July 31, 2000