GREENBELT INTERNET ACCESS COOPERATIVE

Monthly Board Meeting
August 10, 2000

MEETING MINUTES




Attending:  Gil Lee, Mary Camp, Peggy Bates, Doug Love, Neil McLeod, 
Ed James, Joyce Wineland, Bruce Kuhl, Joseph Notes, Jeff Travis and 
guest Leonie Penney.

1)  Meeting was called to order a 7:05 pm.

2)  Peggy Bates volunteered to be the recording secretary for this 
    meeting.

3)  Neil McLeod and Mary Camp added several items to the agenda, and 
    the agenda was agreed to.

4)  Secretary's Report
    - Neil McLeod reported on the posting of the minutes from the 
      Annual Membership meeting, Annual Board meet, and the June and 
      July Monthly meetings.  Only the Annual Membership Meeting 
      minutes need to be completed at this point.  Neil will complete 
      and post.  The directors will review the minutes before the 
      next board meeting and approve at the next meeting.

5)  Vice President's report
    - Mary Camp reported on the success of the Class Planning open 
      house and the upcoming class schedule.  (See the August 10, 
      2000 Vice President's report Item IA and IB).  
    - Mary Camp and Doug Love have been in contact with Joe McNeil of 
      the Community Center about the cancellation of our reservation 
      of the room for the June class.  Joe McNeil apologized for the 
      mix-up.  He has also sent written confirmation of the upcoming 
      reservations.
    - Neil McLeod has changed the wording of the posted class 
      announcement as suggested in the July Monthly Meeting.

6)  Treasurer's Report
    - Peggy Bates summarized the financial activity last month 
      reporting a net income of $158.12.  This includes our usual 
      monthly income and expenses along with: Receipt of Federal and 
      State income tax refunds; Accrual of the obligation to pay the 
      ISP an additional $0.95 per account per month back to February; 
      and the obligation to pay for the Quickbooks software.  We have 
      a negative net income for the year to date of $152.84, but 
      expect to end the year with a positive net income, unless we 
      spend.  The full financial report for July can be found (link
      here)
    - Peggy reported on the investigation into purchasing equipment.  
      After putting out an "Attention GIAC Shoppers" RFV (request for 
      volunteers) she received several responses of people willing to 
      do some on-line research for a fireproof container to store the 
      CO-OP records in.  Two candidate containers have been 
      identified.  Both are 2 drawer file cabinets rated to 1700 
      degrees for one hour.  It was moved and seconded that Peggy be 
      authorized to spend up to $500 for a container of this type.  
      Discussion included a suggestion that the records could be 
      scanned in and kept on a CD in a safety deposit box.  After 
      discussion the motion was passed unanimously.
    - Neil McLeod reported that all the financial information has 
      been posted on-line.

7)  System Administrator Report
    - Neil McLeod reported on the current membership (link here)
    - Neil reported that the Subscriber domain name attachment/e-mail 
      routing through the ISP has been tested using CENTER Enterprises
      and has been shown to be successful.  Domain Name attachment 
      setup is $50 and e-mail routing setup is $25.  
    - Joyce Brown believes Chesapeake has satisfied all the 
      requirements of the April ISP Memo and is requesting back 
      payment of the rate increase to February.  Neil still believes 
      there are outstanding issues, but was unable to communicate 
      those to Joyce before the payment (without the increase) was 
      sent this month.  Neil has taken an action item to discuss this 
      with Joyce ASAP.
    - Neil discussed several open issues with the ISP (not all are 
      requirements for the back payment).  Progress is being made with
      the CGI issues.  There are still problems with the mail.  There 
      is a new issue with ftp - Chesapeake changed the access security
      last week without notification and many users unable to use 
      their ftp access the way it had been set-up before the change.  
      Without notification, the user is left to believe the ftp is 
      suddenly "broken".

8)  ISP Committee Report
    - Doug Love reported that the ISP committee met a Doug's house on 
      August 3rd. They tested Ed James' hello.pl and it didn't work.  
      They then modified it to avoid CGI system calls and that didn't 
      work either.  Dorian wants to talk with Joyce to have her 
      activate CGI.

9)  Legal Committee Report
    - There was no July meeting.  The next meeting is set for Tuesday 
      August 15th at 8 pm.

10) Audit Committee Meeting
    - There was no audit committee meeting this month, Carol Gordon is
      in Kansas. The next meeting will be when Carol returns.  
    - There was a discussion about Carol's audit activities.  They 
      include back-checking the bookkeeper and drafting audit 
      procedures for the next audit committee to use.

11) Board and Committee Vacancies
    - Gil has been in contact with several people.  He wants to 
      exhaust those avenues before putting another announcement in the
      News Review and Gazette.  Jeff Travis has shown some interest in
      helping either in the roll of Secretary, or as a director 
      investigating Electronic Fund Transfer for the CO-OP.  Jeff will
      review the posted secretary's duties and let us know if he is 
      willing to serve.  Neil McLeod contacted the business members 
      about volunteering, with no success.

12) An officer's meeting was held on August 3rd where the officers 
    continued to review procedures and documentation.  The next 
    meeting is on Tuesday September 5th.

13) Activity Planning
    - The cyber-cafe has been put on hold for the time being because 
      of all the other activities going on.  
    - Labor Day Festival (See the August 10, 2000 Vice President's 
      report Item IIA). 
    - Discussions were held regarding the activities that need to 
      take place before the LDF.  Actions:
      - Gil Lee to purchase an awning (up to $50) before Mary has to 
        attend the LDF information day meeting with Dave Pitts.
      - Doug Love to check on a vehicle for the parade 
      - Doug Love to find out how many propellers he has for the 
        parade of propeller heads.
      - Meeting to be held at Peggy's house on Monday August 28th to 
        finalize LDF plans.
    - Website Harvest Party (See the August 10, 2000 Vice President's 
      report Item IIB)

14) Community Website Appearance
    Neil McLeod requests that if anyone sees anything that looks 
    "funny" while browsing the Greenbelt.com websites to please bring 
    it to his attention.  He has found that different browsers can do 
    things that upset the look of some of the tables. 

15) Overview of WIN 31 Connection Issues
    Neil McLeod (please summarize here)

16) New Initiatives
    - Mary Camp proposes to create a GIAC Linux Special Interest 
      Group.  She was encouraged by all there to proceed.
    - Mary Camp has investigated establishing the GIAC logo at Land's 
      End for future application to articles (e.g. hats, shirts) to be
      sold at a later time.  A discussion was held about the identity 
      of GIAC in the community and how it is different from the 
      product "greenbelt.com".  Mary has offered to donate her credits
      for teaching GIAC classes to pay for the setup charges.  No 
      action was taken by the board at this time, although there is 
      interest.

17) The next monthly meeting is Thursday September 14th.

18) Meeting was adjourned at 9:30 p.m.



Peggy Bates
Recording Secretary
August 10, 2000