GIAC Monthly Board Meeting - May 19, 1997
GATE Office, Greenbelt Community Center
M E E T I N G M I N U T E S
The Annual Meeting will be in the Meeting Room at the Greenbelt Police Station
on June 10 at 7 p.m. At least 5 new Board members will be elected at this time,
and they will elect the new officers.
Dan Macy, President
Matt Elliott, Vice President
Doug Love, acting Secretary
Neil McLeod, Treasurer
Patty Merryman, Member
Dorian Winterfeld, Delegate Webmaster for the GIAC Page
Anne Andersen, Board Member
Donna Ditoto, Guest
Greg Meyer, Member
Christopher Morris, New Member
Jim Heagy, Member
Jim Bates, Member
Peggy Bates, Member
Ed James, Member
Keith Wiley, Guest
Sally Chaupiz, Guest
Melissa McDowell, Coyote Consulting, Guest
GREENBELT.COM polo shirts available for sale to Members and guests. If you would
like to order one please call Dan Macy at (301) 982-7896.
The next class is scheduled for June 18th and will be "Basic Internet". A class
outline will be posted on the Greenbelt website. Volunteers are needed to teach
this class. Topics will include:
- History of the Internet
- How to connect
- Domain Sites
- Search Engines
Anne Anderson volunteered to teach basic terms for 1/2 hour, if someone else
would help. Doug and possibly Greg agreed to help, and Matt made his online
A concern was expressed by Mrs. Andersen about the possible appearance of
pornography on GREENBELT.COM and what action could or should be taken if that
The discussion concensus was that GIAC policies on acceptable content and
bandwidth restrictions are needed to help regulate these potential areas of
concern (business usage, in general, and pornography, in particular). Anyone who
is aware of similar policies at other provider sites is requested to forward the
information for review.
OFFICERS AS BOARD MEMBERS
A discussion was held about whether officers must be members of the Board. The
By-Laws were checked, and it was found that they must be. A suggestion was
offered that this be changed, as they could eventually regulate themselves,
creating a closed corporation.
ACCOUNTS AND EMAIL
Neil explained that we represented to Mrs. Andersen that she could access her e-
mail accounts on the Library computer but, in fact, she can't. GIAC needs first
to arrange with the Library to install a multi-user e-mail client for the use of
Library patrons, then to document the procedures required for patrons to
configure that software to access their e-mail accounts. The Library will
probably need ongoing GIAC support in this area.
LIBRARY COMPUTER TUTOR NEEDED
Matt reminded us that the Library is still looking for a computer tutor for a
few hours a week.
Dan Macy introduced Chris Morris of Stemmy, Tidler & Morris (Greenbelt CPA's)
who prepared GIAC's 1996 tax returns. Chris has expressed an interest in serving
as GIAC Treasurer.
Matt Elliott attended a recent meeting of the Greenbelt Photo Club and reported
to GIAC the club's interest in displaying some of their photographs in the
GREENBELT.COM website Photo Gallery. Matt volunteered to assist the Photo Club
by scanning the first batch of photos. Other arrangements need to be made for
subsequent batches. Neil explained that our intention was to periodically rotate
the photos from our growing collection to the online gallery a few at a time to
avoid overconsumption of webspace.
Dan started this discussion by noting that MSNBC rated the Microsoft Network
(MSN) Internet Service Provider as offering poor support.
Anne Andersen noted that new Internet domain names are opening up and suggested
possible upgrade paths that GIAC may want to consider.
Dan reiterated last meeting's conclusion that GIAC will continue to consider
alternate Internet providers and services (depending on available people
Matt mentioned that some newsgroup services are available via HTTP (browser)
access. Examples given included ZIPPO.COM and DEJANEWS.COM. Some newsgroups are
free, some require a subscription fee, and some are accompanied by
VIDEO PROJECTOR DEMONSTRATION
Doug Love demonstrated the ability to project computer screen displays on the
wall of the meeting room, using his new PC Encoder box and a video projector
borrowed from his church. GIAC hopes to use this setup to conduct many of its
The Officers (Dan, Matt and Neil) distributed an outline of a new GIAC
organizational structure that they recently developed and will propose for use
by the new Board of Directors during the upcoming year. The current GIAC
organizational structure was also distributed for comparison.
The intent of the proposed structure, which is based on GIAC's experience during
the past year, is to equitably distribute the management workl oad across the
four Officer positions and to establish a clear hierarchy of accountability for
each job and responsibility.
The proposed structure will be enhanced to show which jobs and responsibilities
are essential to the ongoing operation of GIAC and which are optional. The
outline will be published on the GIAC website with spaces provided to indicate
which individuals have been assigned to which jobs as well as which jobs or
tasks are still open for volunteers.
An expanded Membership Committee is proposed to include at least the Secretary,
Treasurer and Webmaster roles (whose duties overlap into this functional area
and therefore require close coordination), with optional participation by the
President, Vice-President and support volunteers as needed. The duties of this
committee will be detailed in the online proposal outline.
The proposed Webmaster role was seen by the Officers as being too large for one
individual to handle and was therefore divided into two job titles: Webmaster
and Site Manager. The duties of these two positions will be detailed in the
online proposal outline.
A general discussion was conducted by the Officers to clarify the rationale and
intended benefits of the proposed structure.
Dan Macy read the outline of the proposed structure line by line, explaining
each item and monitoring the discussions that ensued in response to questions
from the group.
LOCATION OF ANNUAL MEETING
A general discussion took place on the subject of where the Annual Meeting will
be held. Dan was tasked with getting the arrangements made.
- Chris Morris was nominated and seconded for Director and recommended for
- Jim Heagy was nominated and seconded for Director and expressed interest in
- Greg Meyers was nominated and seconded for Director and was recommended for
- Dorian Winterfeld was nominated and seconded for Director.
- Melissa McDowell was nominated and seconded for Director and was recommended
for Site Manager.
- Bill Dupree was nominated in absentia for Director.
Nominations for Director will remain open until the Annual Meeting on June 10.
The Officers explained their plans to notify the Membership regarding the
proposed organizational structure.
Jim Bates recommended that available jobs and tasks be posted for review by
potential volunteers. This will be implemented on the GIAC page.
Sally volunteered to help but does not need GIAC service. Dan and Neil explained
that COOP-only Membership is an available option.
In response to Jim Heagy's questions and concerns about the connection
reliability of GIAC's service, a lengthy discussion ensued comparing experiences
with different ISP's.
Comment from Neil to be inserted into the record:
This same discussion occurs periodically as new Members come on board and expect
perfect service. We have all had to learn, in turn, what level of service
reliability can be realistically expected in consideration of our costs, the
availability of paid and volunteer resources, the variability of Member computer
configurations and the problems reported with other ISP services. All things
considered, we find out repeatedly that we're not doing so badly. Any Member who
wishes to discuss the ISP issue in more detail should contact Neil McLeod at
Patty suggested that we include the discussion of our income and overhead at
this point. If Dan wants to put it in, he is welcome to.
The meeting was adjourned at 8:54, but informal business kept most of the
members around until after 9:30.
Doug Love, Acting Secretary
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