GIAC Monthly Board Meeting - May 19, 1997 GATE Office, Greenbelt Community Center M E E T I N G M I N U T E S
================================================================================ The Annual Meeting will be in the Meeting Room at the Greenbelt Police Station on June 10 at 7 p.m. At least 5 new Board members will be elected at this time, and they will elect the new officers. ================================================================================ Attendees: Dan Macy, President Matt Elliott, Vice President Doug Love, acting Secretary Neil McLeod, Treasurer Patty Merryman, Member Dorian Winterfeld, Delegate Webmaster for the GIAC Page Anne Andersen, Board Member Donna Ditoto, Guest Greg Meyer, Member Christopher Morris, New Member Jim Heagy, Member Jim Bates, Member Peggy Bates, Member Ed James, Member Keith Wiley, Guest Sally Chaupiz, Guest Melissa McDowell, Coyote Consulting, Guest ANNOUNCEMENT GREENBELT.COM polo shirts available for sale to Members and guests. If you would like to order one please call Dan Macy at (301) 982-7896. NEXT CLASS The next class is scheduled for June 18th and will be "Basic Internet". A class outline will be posted on the Greenbelt website. Volunteers are needed to teach this class. Topics will include: - History of the Internet - How to connect - Domain Sites - Search Engines Anne Anderson volunteered to teach basic terms for 1/2 hour, if someone else would help. Doug and possibly Greg agreed to help, and Matt made his online outline available. PORNOGRAPHY A concern was expressed by Mrs. Andersen about the possible appearance of pornography on GREENBELT.COM and what action could or should be taken if that should occur. The discussion concensus was that GIAC policies on acceptable content and bandwidth restrictions are needed to help regulate these potential areas of concern (business usage, in general, and pornography, in particular). Anyone who is aware of similar policies at other provider sites is requested to forward the information for review. OFFICERS AS BOARD MEMBERS A discussion was held about whether officers must be members of the Board. The By-Laws were checked, and it was found that they must be. A suggestion was offered that this be changed, as they could eventually regulate themselves, creating a closed corporation. ACCOUNTS AND EMAIL Neil explained that we represented to Mrs. Andersen that she could access her e- mail accounts on the Library computer but, in fact, she can't. GIAC needs first to arrange with the Library to install a multi-user e-mail client for the use of Library patrons, then to document the procedures required for patrons to configure that software to access their e-mail accounts. The Library will probably need ongoing GIAC support in this area. LIBRARY COMPUTER TUTOR NEEDED Matt reminded us that the Library is still looking for a computer tutor for a few hours a week. MORE INTRODUCTIONS Dan Macy introduced Chris Morris of Stemmy, Tidler & Morris (Greenbelt CPA's) who prepared GIAC's 1996 tax returns. Chris has expressed an interest in serving as GIAC Treasurer. PHOTO CLUB Matt Elliott attended a recent meeting of the Greenbelt Photo Club and reported to GIAC the club's interest in displaying some of their photographs in the GREENBELT.COM website Photo Gallery. Matt volunteered to assist the Photo Club by scanning the first batch of photos. Other arrangements need to be made for subsequent batches. Neil explained that our intention was to periodically rotate the photos from our growing collection to the online gallery a few at a time to avoid overconsumption of webspace. OTHER PROVIDERS Dan started this discussion by noting that MSNBC rated the Microsoft Network (MSN) Internet Service Provider as offering poor support. Anne Andersen noted that new Internet domain names are opening up and suggested possible upgrade paths that GIAC may want to consider. Dan reiterated last meeting's conclusion that GIAC will continue to consider alternate Internet providers and services (depending on available people resources). Matt mentioned that some newsgroup services are available via HTTP (browser) access. Examples given included ZIPPO.COM and DEJANEWS.COM. Some newsgroups are free, some require a subscription fee, and some are accompanied by advertisements. VIDEO PROJECTOR DEMONSTRATION Doug Love demonstrated the ability to project computer screen displays on the wall of the meeting room, using his new PC Encoder box and a video projector borrowed from his church. GIAC hopes to use this setup to conduct many of its classes. ORGANIZATIONAL STRUCTURE The Officers (Dan, Matt and Neil) distributed an outline of a new GIAC organizational structure that they recently developed and will propose for use by the new Board of Directors during the upcoming year. The current GIAC organizational structure was also distributed for comparison. The intent of the proposed structure, which is based on GIAC's experience during the past year, is to equitably distribute the management workl oad across the four Officer positions and to establish a clear hierarchy of accountability for each job and responsibility. The proposed structure will be enhanced to show which jobs and responsibilities are essential to the ongoing operation of GIAC and which are optional. The outline will be published on the GIAC website with spaces provided to indicate which individuals have been assigned to which jobs as well as which jobs or tasks are still open for volunteers. An expanded Membership Committee is proposed to include at least the Secretary, Treasurer and Webmaster roles (whose duties overlap into this functional area and therefore require close coordination), with optional participation by the President, Vice-President and support volunteers as needed. The duties of this committee will be detailed in the online proposal outline. The proposed Webmaster role was seen by the Officers as being too large for one individual to handle and was therefore divided into two job titles: Webmaster and Site Manager. The duties of these two positions will be detailed in the online proposal outline. A general discussion was conducted by the Officers to clarify the rationale and intended benefits of the proposed structure. Dan Macy read the outline of the proposed structure line by line, explaining each item and monitoring the discussions that ensued in response to questions from the group. LOCATION OF ANNUAL MEETING A general discussion took place on the subject of where the Annual Meeting will be held. Dan was tasked with getting the arrangements made. NOMINATIONS - Chris Morris was nominated and seconded for Director and recommended for Treasurer. - Jim Heagy was nominated and seconded for Director and expressed interest in being Secretary. - Greg Meyers was nominated and seconded for Director and was recommended for Vice-President. - Dorian Winterfeld was nominated and seconded for Director. - Melissa McDowell was nominated and seconded for Director and was recommended for Site Manager. - Bill Dupree was nominated in absentia for Director. Nominations for Director will remain open until the Annual Meeting on June 10. ORGANIZATIONAL STRUCTURE The Officers explained their plans to notify the Membership regarding the proposed organizational structure. OTHER BUSINESS Jim Bates recommended that available jobs and tasks be posted for review by potential volunteers. This will be implemented on the GIAC page. Sally volunteered to help but does not need GIAC service. Dan and Neil explained that COOP-only Membership is an available option. CONNECTION PROBLEMS In response to Jim Heagy's questions and concerns about the connection reliability of GIAC's service, a lengthy discussion ensued comparing experiences with different ISP's. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Comment from Neil to be inserted into the record: This same discussion occurs periodically as new Members come on board and expect perfect service. We have all had to learn, in turn, what level of service reliability can be realistically expected in consideration of our costs, the availability of paid and volunteer resources, the variability of Member computer configurations and the problems reported with other ISP services. All things considered, we find out repeatedly that we're not doing so badly. Any Member who wishes to discuss the ISP issue in more detail should contact Neil McLeod at MACRO. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Patty suggested that we include the discussion of our income and overhead at this point. If Dan wants to put it in, he is welcome to. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The meeting was adjourned at 8:54, but informal business kept most of the members around until after 9:30. Doug Love, Acting Secretary May 1997 [CLOSE WINDOW TO GO BACK]