GIAC Monthly Board Meeting - August 7, 1997
Basement, Greenbelt Community Church
M E E T I N G M I N U T E S
The meeting was held in the basement of the Greenbelt Community Church, at the
intersection of Hillside and Crescent Roads. Nancy Revis, President, presided
over the meeting. The meeting began at 7 p.m.
Members present: Anne Anderson (late arrival), Matt Elliott, Jim Heagy, Doug
Love, Neil McLeod, Patty Merryman, Greg Meyer, Chris Morris, Nancy Revis
Minutes from the previous board meeting of July 10, 1997 were read.
The treasurers report was given by treasurer Chris Morris. The share value is
now $56.17/share; we continue to be in the black.
The next meeting will be held September 4, 1997 at the Greenbelt Police
Department conference room at 7 p.m. GIAC has a tentative agreement with the
Police Department allowing us to hold meetings there through next June. Meeting
attendance by rank and file members has dropped off, perhaps due to the move
from the GATE office. In response, Jim Heagy has agreed to broadcast meeting
dates and times to the membership and friends of GIAC. As a reminder, GIAC
meetings are open to all members and interested parties (not just the Board).
The schedule for classes is:
Course Date Teacher
Basic Internet Browsing Aug. 19, 1997 Greg Meyer
PC Basics (software) Sep. 24, 1997 Neil McLeod
Online Shopping Oct. 20, 1997 Nancy Revis
Net Job Hunting Nov. 18, 1997 Jim Heagy
TBD Dec. 17, 1997 TBD
Several other class related issues were raised. It was pointed out that many
class attendees do not know the class coverage beforehand. Efforts to increase
communication between the "students" and "teachers" were also encouraged,
particularly immediately before the classes. A suggestion was made to make class
outlines available on the website and to distribute hard copies at the beginning
of each class. Classes are a prime recruiting vehicle, and the need to followup
with class attendees was emphasized. Nancy Revis proposed to draft a thank you
letter to be sent to class attendees. Sign up sheets and their contents were
also discussed. It was proposed that sign up sheets include spaces for name,
address, phone, email and spaces to answer the questions, "How did you find out
about the class?" and "Would you like a followup?". (Matt Elliot has since made
up this sign up sheet) As a reminder, no money can be taken at the library for
GIAC business. Also raised was the issue of poor lighting during classes, making
note taking difficult. Two suggestions were offered: (1) schedule a "break"
during the class so that people can jot down notes and/or ask questions, and (2)
arrange for an alternate low-level light source to be available.
LABOR DAY FESTIVAL
GIAC has forwarded $25 to the Labor Day Festival committee to ensure a space for
our information day booth (Saturday, Sept. 1). We are still waiting for
acknowledgment of payment and instructions on where to set up. It was pointed
out that no monetary transactions can be conducted on the premises during
information day. Arrangements have been made to run a phone line from Neil's
office to the information booth.
Nancy has generously offered the use of her husband's truck for the parade
(Monday, Sept. 3) ......;-)
NEW YEARS FESTIVAL
Participation in the New Years Festival was raised briefly, but was tabled due
to audible groans and more pressing matters.
TRANSITIONS FROM WEBMASTER TO OFFICERS
The transfer of duties from the webmaster (Neil) to the secretary (Jim) and
treasurer (Chris) is still ongoing. Administrative procedures for GIAC officers
are published on the website and need to be updated by their respective
officers. It is recommended that draft procedures be distributed to the board
for review before final uploading to the website.
ORGANIZATIONAL STRUCTURE / JOB ASSIGNMENTS / VOLUNTEERS
GIAC is still in need of a volunteer coordinator. This person would arrange for
members, friends of GIAC, or other sentient beings to help with the many chores
that need to be done on a regular basis. These include: hanging up flyers,
contacting potential members, helping out with classes, making membership kits,
etc. Also, we are still looking for people to coordinate with community
organizations to develop and maintain web sites for them. Patty and Nancy have
agreed to call 25 "friends of GIAC" to help increase our membership and
volunteer base. Nancy has contacted the Greenbelt Police Dept. to offer to
develop a web site for them in return for allowing GIAC to use their conference
room for meetings. The Police Dept. claims to already have a web site on another
server, although it was pointed out that this is not a dedicated Greenbelt
Police web site. Nancy will approach them again. We also need volunteers to help
troubleshoot problems for members who still have not been able to get connected.
Nancy pointed out that there may come a time when GIAC can no longer be expected
to do "house calls". To this end, installation procedures for various
platforms/operating systems are in need of updating. These could be distributed
with membership kits to help people get connected.
Matt Elliot gave the report from the ISP committee (Matt Elliott, Jim Heagy,
Doug Love, Neil McLeod, Keith Mervine, and Dorian Winterfield). Research is
ongoing and it was agreed to meet Monday Aug. 11 to accelerate efforts and to
establish selection criteria.
STYLE UPGRADE FOR COMMUNITY AND GIAC PAGES
Thanks to the hard work of Neil McLeod, the web site style upgrade is nearly
completed. The community calendar has been upgraded and the home page is now
quick and simple. We are still looking for information to place on the About
Greenbelt Page. Also, the Community Directory needs to be updated and verified.
There have again been a rash of email and server problems. The problems have
been compounded by the fact that after 5 PM and on weekends DSI does not answer
their phone. FAX is the only way to get a message through about a server
problem. There has also been a script change in the DSI modem answering
protocol, and this has created connection problems for some members. There are
now dedicated numbers for 33.6 KB, 56 KB, and ISDN lines that do not accept
incoming calls from 28.8 KB modems. There was discussion on whether to make all
of these numbers available to the membership. Neil will attempt to find out if
DSI has a policy on the distribution of these numbers before we take any action.
The meeting was adjourned at 10:05.
Jim Heagy, Secretary
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