GIAC Monthly Board Meeting - May 7, 1998 Conference Room, Greenbelt Police Station M E E T I N G M I N U T E S
PRELIMINARIES The meeting was held in the Conference Room of the Greenbelt Police Station. Nancy Revis, President, presided over the meeting. The meeting began at 7 p.m. Board Members present: Anne Andersen (late arrival), Tom Crompton, Jim Heagy, Neil McLeod, Doug Love, Chris Morris, Nancy Revis Others present: Carol Bailey, Bert Don, Geff King, Patty Merryman, Claude Revis, Leonard Wallace MAILINGS Discussion was held on GIAC mailings. Currently GIAC sends out two (snail) mailings per year to the membership, one in May and the other in November. By law it is required that GIAC conduct one mailing prior to election of officers (held in June). The November mailing is primarily for distribution of payment coupons. In an effort to consolidate the mailings a motion was made to eliminate the November mailing. The motion passed unanimously. Henceforth all payment coupons will be distributed in the May mailing. ELECTIONS According to the bylaws the GIAC board and officer elections are slated for the second Tuesday in June and therefore will be held on Tuesday, June 9, 1998. Note that this differs from what was discussed during the meeting, where it was agreed to hold elections at the next GIAC meeting (June 4, 1998). This year 4 board slots are open. These 4 slots are occupied by the directors having served the longest terms: Anne Anderson, Clement Lau, Doug Love, and Neil McLeod. Since the board is composed of 9 members, it was agreed to open 4 slots on even years and 5 slots on odd years. The requirements for Board Member participation were recalled. Board members are required to - Be GIAC members in good standing. - Have a functioning email address for communicating Board business. By GIAC bylaws the Secretary and Treasurer must be on the board of directors. By Maryland State law the Secretary and Treasurer are not required to be on the board. In an effort to open up these officer positions to non-board members a motion was made to place a referendum on the upcoming election ballot that, if passed, would allow non-board members to serve as Secretary and Treasurer. The motion to add the referendum passed unanimously. Nancy Revis announced her intention to remain as the GIAC president. At the request of his 3 month old son Ryland, Jim Heagy has decided to step down as Secretary, but would like to remain a board member. Tom Crompton, Chris Morris and Neil McLeod announced their willingness to stay on the board. Doug Love and Bill Dupree were each nominated to serve on the board. Doug accepted the nomination, while Bill was not in attendance. Anne Anderson agreed to draft a Greenbelt News Review article concerning the upcoming elections. Carol Bailey agreed to draft a "heads up" email alerting the membership to the May mailing. FINANCIAL STATUS Chris Morris gave a brief rundown of the GIAC financial situation. Overall we are in good financial shape, with a current share value in excess of $50/member, with a total of 72 members. Chris will look into obtaining an interest bearing account for GIAC holdings. Previous Treasurer Neil McLeod pointed out that a recommendation to do so was conveyed to incoming Officers in June 1997. SIGANET ISSUES The email problem experienced by Leonard Wallace was discussed and still remains a mystery. Frequent disconnects were also reported by some users. SigmaNet recommends that modems are set so that error correction is enabled and that the port speed is set to two times modem speed. There was discussion on the appropriate procedure for reporting problems. This procedure is documented on The GIAC Trouble Page. It is important to remember that for higher level problems that have not been resolved successfully by SigmaNet Technical Support, the procedure is to contact Neil McLeod, rather than continuing to contact SigmaNet Technical Support. UNIX Shell accounts are close to being added to the list of member services. SigmaNet is still working on access restriction issues for these accounts. Other new services are also now available and will be posted soon on the Online Service Rate Schedule . LEGAL ISSUES Neil McLeod explained that Maryland law for cooperative corporations requires the existence of an Audit Committee, as defined in the cooperative's by-laws, to perform or cause to have performed an annual audit of the cooperative's books. Committee members are not to include the Treasurer or the past Treasurer. GIAC by-laws require every committee to consist of at least three members. Claude Revis agreed to serve on this committee. Two other members are being sought to serve. NEXT MEETING The next meeting is June 4, 1998, at 7 p.m. in the Greenbelt Police Station Conference Room. The meeting was adjourned at 9:15pm. Jim Heagy, Secretary May 1998 [CLOSE WINDOW TO GO BACK]